What are the responsibilities and job description for the Office Administrator position at AG&E Structural Engenuity?
POSITION SUMMARY
The Office Administrator is responsible for providing a wide range of office management and support to the company, including answering phone lines, scheduling/managing calendars, confirming meetings, purchasing office supplies, writing correspondence, planning events, and assisting other departments as needed with various administrative responsibilities. The candidate must be self-managed, resourceful, an independent thinker, and self-sufficient as well as self-motivated.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to, the following:
- Answer, route, and screen incoming company calls professionally and positively, with a welcoming outlook and friendly disposition
- Pick up, sort, manage and distribute all incoming and outgoing mail and packages.
- Greet and direct any guests or visitors with a positive and helpful disposition
- Help manage visitor logs, parking, security badges, etc.
- Book and reserve meeting rooms
- Help with office management and organization processes
- Assist other office divisions with general questions, needs/concerns
- Prepare, clean, and organize front desk, conference, meeting, training, common guest, and employee areas daily
- Order, track, and manage inventory stock of office and kitchen supplies for all company locations
- Replenish and maintain par levels of drinks, kitchen, and office supply inventory
- Order, manage, and distribute business cards to employees
- Assist office divisions in arranging deliveries, receiving maintenance and repair services related to office equipment, telecommunications, and building maintenance
- Assist with planning, organizing, supporting, and the clean up after company-sponsored and employee events
- Assist, coordinate, and support internal office and employee webinars, meetings, and events
- Provide various services that would support department heads, including copying, faxing, taking notes, arranging transportation, and assisting with travel arrangements.
- Assist facilitation of company-wide communication, announcements, postings, etc.
- Perform other work-related duties as assigned
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
- A minimum of 5 years in office management
- Strong computer skills including all MS Office suite (Word, Excel, Outlook, PowerPoint) required
- Must have a strong team mentality and customer support orientation (for internal/external customers), demonstrate professional demeanor, and the ability to maintain confidential information
- Must have strong skills in organization and planning, exercise sound judgment and problem-solving, and demonstrate the ability to work independently
- Experience working in the AEC industry (Architecture, Engineering, Construction)
Salary : $42,678 - $64,815