What are the responsibilities and job description for the administrative Assistant / Front Desk position at Affordable Counseling & Educational Services?
Job Title: Administrative Assistant
About Us:
Affordable Counseling and Educational Services works with Mental Health Services, primarily working with those who have been charged with Domestic Violence or Child Endangerment; sometimes both. We currently operate in Placer, Sacramento, and Solano County's.
Job Summary:
We are seeking a reliable Administrative Assistant to provide support across the organization. The ideal candidate will be highly organized, a strong communicator, and able to manage multiple priorities with professionalism. This role is essential in ensuring the smooth day-to-day operations of our office and supporting both staff and leadership.
Key Responsibilities:
- Manage and organize schedules, appointments, and meetings
- Answer and direct phone calls, emails, and correspondence
- Maintain filing systems (digital and paper)
- Coordinate office supplies and vendor services
- Support onboarding of new students into our programs
- Perform general office duties to support staff and leadership
- Track and understand multiple workflows that need varying levels of care.
- Maintain different databases daily / weekly
Qualifications:
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
- Proven experience as an Administrative Assistant, Office Assistant, or similar role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace
- Excellent organizational, time management, and communication skills
- Strong attention to detail and problem-solving abilities
- Ability to handle sensitive information with discretion
Preferred Qualifications:
- Spanish is highly regarded
- Ability to handle strong-personalities
Job Types: Full-time, Part-time
Pay: $22.00 - $25.00 per hour
Expected hours: 25 – 35 per week
Benefits:
- Paid time off
Work Location: In person
Salary : $22 - $25