Executive Assistant

PERSONAL & EXECUTIVE ASSISTANT

AN OPPORTUNITY TO BECOME INDISPENSABLE

Are you the person everyone turns to when things need to get done right? Do you thrive on bringing order to complexity and take genuine pride in being the backbone of a successful operation?

We're looking for an exceptional Personal & Executive Assistant to become an integral part of our world. This isn't just a support role—you'll be our trusted partner, the person who keeps our personal and business lives running seamlessly so we can focus on what we do best.

You'll support both my wife and I across everything: real estate deals, travel coordination, complex scheduling, vendor management, personal appointments, event planning—literally anything that needs organizing. Think of yourself as the central hub that makes our lives not just functional, but exceptional.

WHO YOU ARE

You're the rare person who:

• Anticipates needs before being asked and solves problems before they escalate

• Takes genuine satisfaction in creating order from chaos

• Operates with impeccable discretion and loyalty—you're trusted with everything

• Thrives under pressure and loves the challenge of juggling multiple priorities

• Is self-sufficient and resourceful—you figure things out independently

• Takes extreme ownership of your work with zero excuses

• Wants a long-term role where you can truly grow and make an impact

WHAT YOU'LL DO (The Impact You'll Make)

Every day is different, but your mission is constant: make our lives run like clockwork.

**Calendar & Communication Mastery**

• Protect our time like it's gold—filter requests, batch meetings, eliminate waste

• Achieve inbox zero twice daily, handling 90% of communications independently

• Coordinate schedules across time zones with zero errors

• Make us look good by ensuring every meeting has context, agendas, and backup contact info

**Travel & Logistics Excellence**

• Book flawless travel experiences (flights, hotels, ground transport, every detail)

• Create comprehensive trip files so we never have to wonder what's next

• Handle changes and delays before we even know about them

• Anticipate what we'll need in each city—gym locations, restaurants, car service

**Real Estate & Business Support**

• Coordinate with agents, attorneys, contractors across multiple properties

• Track critical deadlines and keep deals moving forward smoothly

• Organize documentation and research to support our decisions

• Be our eyes and ears when we can't be everywhere at once

**Life Management**

• Book reservations at the right restaurants (always with backup plans)

• Coordinate with our house manager on deliveries, vendors, household needs

• Handle gift purchasing and personal shopping

• Schedule appointments—medical, dental, whatever's needed

• Research and present options for major purchases

**Project Coordination**

• Keep projects on track with status updates and follow-through

• Be the liaison between us and everyone else—team, vendors, contacts

• Handle invoicing, expenses, and financial tracking

• Present solutions, not just problems (always bring 3 options)

YOUR JOURNEY WITH US

**First 30 Days: Learning & Integration**

You'll master our world—preferences, contacts, systems, and priorities. You'll start handling communications independently and building trust through flawless execution.

**90 Days: Becoming Essential**

You're anticipating needs before we ask. Problems get solved before they reach us. Our lives are noticeably smoother, and we're wondering how we ever managed without you.

**6 Months: Indispensable Partner**

You're not just managing tasks—you're optimizing our entire operation. We trust you completely with sensitive matters. You're offering strategic input. We can disconnect completely knowing everything is handled.

This is where great assistants become irreplaceable partners.

WHAT YOU BRING TO THE TABLE

**Experience:**

• 3-5 years supporting executives or high-net-worth individuals

• Proven track record managing complex schedules, travel, and projects

• Experience in fast-paced environments where details matter

**Skills:**

• Expert with Google Workspace (Gmail, Calendar, Drive, Docs)

• Outstanding written communication

• Quick learner with new technology and systems

• Exceptional organizational and time management abilities

**What Really Matters:**

• Impeccable judgment and discretion—you're trusted with everything

• Unflappable under pressure with a solutions-oriented mindset

• Genuine care for doing things right, not just getting them done

• Emotional intelligence to work with different personalities

• The ability to manage up effectively and communicate directly

**Bonus Points:**

• Real estate transaction or property management experience

• Background in hospitality, luxury services, or event planning

• Network of quality vendors and service providers

WHAT WE OFFER

**Beyond Compensation:**

• Competitive salary comprehensive benefits

• Autonomy and trust—we empower you to make decisions

• Exposure to diverse business ventures and real estate deals

• Professional growth as we expand our portfolio

• The genuine satisfaction of being valued and essential

• Long-term stability and partnership with the right person

**Our Working Style:**

We're direct, honest, and appreciate the same in return. We value initiative over permission-seeking, solutions over excuses, and quality results over busy work. We're not perfect—we're human and make mistakes. What we need is someone who brings organization and efficiency to our world so we can focus on our strengths.

We respect work-life balance while understanding that meaningful work sometimes requires flexibility. Standard hours - Monday-Friday, with occasional needs outside these times.

HOW TO APPLY

Ready to become an essential part of something great? Here's what we need:

**Send Resume to:

**Subject Line:** "Your Next Essential Partner - [Your Name]"

**Include:**

1. Your resume

2. A thoughtful cover letter answering these questions:

• Tell us about a time you solved a problem before your executive even knew it existed

• What's the most complex project you've coordinated? What made you successful?

• How do you prioritize when everything feels urgent?

• Why are you the right person for this role?

3. Three professional references (ideally including an executive you've supported)

**Our Process:**

• Application review → Phone screen (15 min) → Video interview (45 min) → Skills assessment → Final interview with both of us → Reference checks → Offer

**Timeline:** We're moving quickly for the right candidate. Ideally, you can start within 30 days.

IS THIS YOU?

This role isn't for everyone, and that's okay. We need someone exceptional who:

• Thrives on making others successful

• Takes pride in excellence behind the scenes

• Wants to be a long-term partner, not a stepping stone

• Can handle confidential matters with absolute discretion

• Brings positive energy without personal drama

If you're nodding along thinking "this is exactly what I do best," we can't wait to meet you.

If you're unsure whether you're qualified, apply anyway—confidence comes from excellence, but sometimes the best candidates underestimate themselves.

We are an equal opportunity employer committed to creating an inclusive environment.

**Apply now:** :

Send resume to :

Job Types: Full-time, Part-time

Pay: $49,173.19 - $59,219.32 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person

Salary : $49,173 - $59,219