Back Office Administrative Assistant

BACK OFFICE ADMINISTRATIVE ASSISTANT

At Aertssen Logistics USA Inc., we're paving the future of heavy machinery logistics with innovative solutions that push the boundaries of efficiency and reliability.

Based in the heart of America's Southeast logistics hub, Savannah, GA, we specialize in the transportation, handling, final assembly, and management of construction, agriculture, and aerial lift equipment.

Longing for a steady career in heavy machinery logistics in the Savannah area? Join our team of experts and become part of an innovative journey, contributing to complex logistics projects with your passion and ambition.

Your next career opportunity is just a click away – Come grow with us!

Location: Rincon, GA

Job Type: Full-time, Nonexempt, 100% Onsite

Pay Rate: $25.00 per hour

Hours: M-F, 7:00 AM-3:30 PM Eastern Time

Position Summary

Aertssen is seeking a highly organized and detail-oriented Back Office Administrative Assistant to join our growing team. The Back Office Administrative Assistant position handles shipments, paperwork, and driver interaction. This position is responsible for updating systems, scheduling appointments, and assisting with invoicing. This role also ensures compliance with company policies and keeps operations running smoothly.

Responsibilities

Logistics Administration

• Greets drivers and ensures they have the correct paperwork.
• Books appointments for shipments at our warehouse.
• Helps with arranging and following up on truck transports.
• Logs in- and outbound shipments in the system and updates the planning.
  
  
  

Operational Administration

• Updates machine status and other relevant data in the Warehouse Management System (WMS).
• Creates and logs work orders in the WMS.
  
  
  

Scheduling and Coordination

• Coordinates with Client/Account Coordinators on the urgency of work orders.
• Provides input to operations to enable them to make accurate plans.
• Serves as the primary point of contact for questions on work orders and machine status.
  
  
  

All this is always carried out in accordance with our company's quality, environmental, and health policies.

Qualifications

• Previous experience in an administrative or logistics role is a plus.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail is required to ensure accurate data entry in the WMS.
  
  
  

Our Culture (A work in progress!)

At Aertssen, our motto is “People, Power, and Passion to Build On.” That’s the culture we are working toward. Today, we’re a high-output, operations-driven environment where decisions move quickly and leadership is deeply engaged in the day-to-day business.

Why Join Us?

• Opportunity to make a real impact in a high-volume, startup-like environment.
• Be part of a diverse, international organization with a strong operational focus.
• Work alongside dedicated and hardworking team members who value collaboration and accountability.
  
  
  

Aertssen Logistics USA, Inc. is an equal-opportunity employer.

All candidates who receive a written offer must be able to pass a drug test and background check.

Aertssen Logistics USA, Inc. has established an alternative dispute resolution program that involves binding arbitration to resolve legal disputes that may arise out of the application or employment context.