What are the responsibilities and job description for the Accounting and Procurement Manager position at Aerotar Aviation?
Description
Aerotar Aviation is seeking a detail-oriented and commercially focused Accountant - Purchasing and Vendor Management to support our growing FAA-certified operation. This role blends core accounting responsibilities with purchasing, vendor negotiation, and order management, ensuring financial accuracy, cost control, and operational efficiency.
The ideal candidate will have strong accounting fundamentals, advanced QuickBooks experience, and the ability to manage and negotiate vendor relationships in a fast-paced, regulated environment.
Purchasing and Negotiation
Manage purchasing activities for materials, services, equipment, and consumables.
Negotiate pricing, payment terms, lead times, and commercial conditions with vendors.
Review and evaluate vendor quotes to ensure cost effectiveness and budget alignment.
Support capital equipment and facility-related purchases in coordination with leadership.
Vendor Order and Relationship Management
Create, issue, and manage purchase orders in QuickBooks.
Track orders from placement through delivery and invoicing.
Maintain accurate vendor records, pricing agreements, and supporting documentation.
Serve as the primary point of contact for vendor communications and issue resolution.
Monitor vendor performance, delivery timelines, and compliance with agreed terms.
Accounting and Financial Controls
Perform vendor statement reconciliations and resolve discrepancies.
Execute bank and credit card reconciliations.
Ensure accurate coding, posting, and classification of transactions in QuickBooks.
Support month-end close activities related to accounts payable and purchasing.
Maintain audit-ready records and adherence to internal financial controls.
Cross-Functional Support
Coordinate closely with operations, quality, and management teams.
Assist with cost tracking, budget monitoring, and spend analysis.
Support ERP-related process development and system optimization as applicable.
Assist in tracking and allocation of qualifying expenses for RandD tax credit purposes, in coordination with external tax advisors.
Aerotar Aviation is seeking a detail-oriented and commercially focused Accountant - Purchasing and Vendor Management to support our growing FAA-certified operation. This role blends core accounting responsibilities with purchasing, vendor negotiation, and order management, ensuring financial accuracy, cost control, and operational efficiency.
The ideal candidate will have strong accounting fundamentals, advanced QuickBooks experience, and the ability to manage and negotiate vendor relationships in a fast-paced, regulated environment.
Purchasing and Negotiation
Manage purchasing activities for materials, services, equipment, and consumables.
Negotiate pricing, payment terms, lead times, and commercial conditions with vendors.
Review and evaluate vendor quotes to ensure cost effectiveness and budget alignment.
Support capital equipment and facility-related purchases in coordination with leadership.
Vendor Order and Relationship Management
Create, issue, and manage purchase orders in QuickBooks.
Track orders from placement through delivery and invoicing.
Maintain accurate vendor records, pricing agreements, and supporting documentation.
Serve as the primary point of contact for vendor communications and issue resolution.
Monitor vendor performance, delivery timelines, and compliance with agreed terms.
Accounting and Financial Controls
Perform vendor statement reconciliations and resolve discrepancies.
Execute bank and credit card reconciliations.
Ensure accurate coding, posting, and classification of transactions in QuickBooks.
Support month-end close activities related to accounts payable and purchasing.
Maintain audit-ready records and adherence to internal financial controls.
Cross-Functional Support
Coordinate closely with operations, quality, and management teams.
Assist with cost tracking, budget monitoring, and spend analysis.
Support ERP-related process development and system optimization as applicable.
Assist in tracking and allocation of qualifying expenses for RandD tax credit purposes, in coordination with external tax advisors.