IT Procurement Coordinator

IT Procurement Coordinator I

Location: Basking Ridge, NJ - Remote

Duration: 12 Months

Work Schedule: This assignment is mainly remote, using MS Teams and Outlook for communication. Candidates must be local and able to go onsite at least 1-2 days a week for training/ramp-up period. Once candidate is trained; then they should be able to go into office as needed.

The role focuses on procuring IT equipment and software, handling IT contract licenses and service agreements, managing telecom and IT credit card expenses, and collaborating with team members and stakeholders. In addition, the analyst will support senior finance staff by collecting, analyzing, and interpreting financial data to assist with financial reporting.

Responsible for purchasing IT equipment (including laptops, monitors, printers, headsets, keyboards, mice, webcams, etc.) and software for in-house and remote office environments. Duties include managing online orders through vendor websites, recording expenses and accounting codes in spreadsheets, uploading order confirmations to various systems, opening service desk tickets for software installation, contacting suppliers regarding issues such as back orders, returns, and invoice discrepancies, and communicating with internal customers on IT-related questions or issues. Experienced in using procurement systems, procurement spreadsheets, and vendor websites.

Interpret and process requisition requests related to IT contracts, such as service work orders, licensing, and maintenance agreements. Requires understanding of contracts, business, legal, and financial terms and conditions. Attention to detail is necessary for reviewing contract terms and conditions in relation to master service agreements and ensuring compliance with company policies and standards. Knowledge of accounting codes and procedures is required. Proficiency in SAP S4/Hana and Coupa procurement systems is expected.

Manage the telecom tracker, ensuring payments and reconciliation of telecommunications accounts are completed promptly through accounts payable and credit cards. Collaborate with internal teams and external vendors to address and resolve any discrepancies.

This role requires strong analytical skills, proficiency in Excel, and excellent attention to detail to provide insights into strategic decision-making.

Monthly reconciliation of IT-related charges against IT Procurement credit cards. Work with internal and outside suppliers to resolve any issues.

Skills:

• Minimum 3 years of administrative experience required.
• Minimum of 1 year in SAP S4/Hana and Coupa Procurement and experience in procurement.
• Seeking candidates with solid experience, particularly in purchase requisitions and orders. Must be proficient in MS Office with strong communication and time management abilities.
• Strong communication skills, conscientious self-starter with good organizational skills, project management skills and attention to detail. Must be able to collaborate effectively with cross-functional partners at all organizational levels, including the C-suite.

Education:

Completed bachelor's degree.