Bookkeeper

A high-net-worth family-owned company in the greater Seattle area seeks an experienced, detail-oriented Bookkeeper/Fiduciary Accountant to manage the financial affairs and property records for multiple residential properties across multiple locations. This is a hands-on role requiring precision, discretion, and a proactive approach to managing household finances, vendor relationships, and reporting.

This position works closely with the head of household, personal assistant, CPA, and investment advisors to ensure seamless coordination of all financial operations.

Responsibilities

General Accounting & Reporting

• Maintain complete financial records for multiple properties, trusts, and household accounts
• Record and categorize transactions accurately using QuickBooks Desktop or Online
• Reconcile bank, credit card, and investment accounts monthly
• Prepare cash flow, expense, and property financial summaries for review with principal and CPA
• Oversee accounts payable and receivable for household staff, vendors, and contractors
  
  

Property & Asset Management

• Track expenses, maintenance costs, and capital improvements for all properties
• Manage utility accounts, property taxes, and insurance renewals
• Support budgeting for repairs, renovations, and operational costs across multiple residences
• Work with estate manager on vendor agreements, bids, and payment schedules
  
  

Tax & Compliance

• Maintain files for tax documents, receipts, and vendor W-9s
• Collaborate with accounting firm during quarterly and annual filings
• Support trust or entity-level bookkeeping as required for property ownership structures
  
  

Household Coordination

• Issue payroll and/or contractor payments for household employees
• Track reimbursable expenses and employee credit card spending
• Liaise discreetly with property managers and other service professionals
  
  

Confidentiality & Discretion

• Handle all financial information, property details, and family records with absolute confidentiality
• Exercise sound judgment and professionalism at all times
  
  

Qualifications

• Minimum 5 years of bookkeeping experience, with prior work for private families, estates, or real estate portfolios strongly preferred
• Advanced proficiency in QuickBooks, Excel, and financial reporting
• Knowledge of property management accounting and household payroll processes
• Strong understanding of GAAP and personal financial recordkeeping
• Excellent organizational skills and obsessive attention to detail
• Proven ability to operate discreetly and autonomously, with minimal supervision
  
  

Education And Experience

• CPA or degree in Accounting or Finance a plus
• Experience working for high-net-worth individuals, family offices, or luxury estate operations
• Comfort managing high transaction volumes across multiple entities
• Strong interpersonal skills and ability to coordinate with a small, trusted household team
  
  

Benefits

• Vacation Sick Pay Appreciation Days
• Medical/ Dental/ Vision
• 401K
  
  

Min Salary

USD $82,000.00/Yr.

Max Salary

USD $90,000.00/Yr.