What are the responsibilities and job description for the Talent Acquisition Coordinator position at AEG Vision?
The Talent Acquisition Coordinator will be responsible for supporting the recruitment and onboarding process by assisting with administrative tasks and ensuring a smooth candidate experience. The ideal candidate will be detail oriented, have excellent communication skills, be able to prioritize tasks effectively, and work well in a fast-paced environment. This role is essential to creating a smooth and positive hiring experience. A great coordinator reduces time-to-hire, improves candidate satisfaction, keeps hiring teams organized, and ensures the Talent Acquisition function runs efficiently.
- Track candidate information and update applicant tracking system (ATS) accordingly
- Prepare offer letters, initiate background checks, and support pre-employment tasks as directed
- Assist in management of contractor and external employee processes
- Maintain meticulous records to support compliance, including I-9 documentation, hiring workflows, and audit readiness
- Assist with recruiting reports, metrics, dashboards, and tracking projects as needed.
- Ensure job postings are accurate, current, and compliant across job boards and career sites
- Provide administrative support to the recruiting team as needed
- Partner closely with recruiters, HR, hiring managers, and cross-functional teams to ensure a consistent and high-quality hiring process
- Ensure confidentiality and appropriate handling of candidate information
- Participate in TA meetings, planning sessions, and process improvement initiatives
- Other duties as assigned by the Manager
Qualifications:
- 1–3 years of experience in a Recruiting, HR, or administrative coordination role (TA environment preferred)
- Ability to work in a fast-paced environment and adapt to shifting priorities
- Experience with Excel and Smartsheet’s is a plus
- Experience using an ATS is a plus
- Strong organizational and time-management skills with the ability to handle competing priorities
- High attention to detail and accuracy in scheduling, documentation, and data entry
- Excellent interpersonal and customer service skills
- Strong understanding of HIPAA and other relevant laws
- Ability to maintain confidentiality and professionalism
- Strong communication skills (verbal and written)
- Able to be a self-starter and maintain a positive attitude with willingness to grow
- If local to Dallas, would come into the office 1 day a week