Office Administrator

Job Overview

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and ensure smooth administrative functions. The ideal candidate will possess strong communication and organizational skills, with experience in office management, clerical tasks, and team coordination. This role offers an opportunity to contribute to a dynamic work environment, supporting various departments including human resources, finance, and operations.

Duties

• Manage calendar scheduling, appointments, and meeting arrangements to optimize team productivity
• Oversee vendor management, including procurement and relationship building with suppliers
• Handle bookkeeping, payroll processing, and budgeting activities using QuickBooks and other financial tools
• Supervise administrative staff and coordinate training & development initiatives for team growth
• Maintain filing systems, records management, and ensure compliance with organizational policies
• Manage front desk responsibilities including multi-line phone systems, greeting visitors, and phone etiquette
• Assist with event planning and coordination for company functions or client meetings
• Support human resources functions such as onboarding new employees, maintaining personnel files, and HR documentation
• Oversee office supply inventory and ensure the office environment is organized and efficient
• Perform general clerical duties including data entry, document preparation, and correspondence

Requirements

• Proven experience in office administration or office management roles with strong clerical or administrative background
• Excellent communication skills—both verbal and written—with professional phone etiquette
• Strong organizational skills with the ability to manage multiple priorities efficiently
• Experience with QuickBooks for bookkeeping, payroll, and budgeting tasks
• Supervising experience or team management skills preferred
• Knowledge of event planning, vendor management, and human resources processes
• Proficiency in calendar management software and multi-line phone systems
• Ability to handle front desk operations effectively in a professional manner
• Experience in medical office management or similar environments is a plus
• Demonstrated ability to train staff and support ongoing development initiatives
• High level of professionalism, attention to detail, and problem-solving skills

This position is integral to maintaining an efficient office environment that supports the organization's overall success.

Job Type: Full-time

Pay: $ $22.00 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $22