What are the responsibilities and job description for the Corporate Project Coordinator position at Advisors Excel?
Position: Corporate Project Coordinator
Department: Creative Services
Reporting to: Director of Corporate Marketing
Location: Topeka, KS – onsite
Overview:
We’re looking for a highly organized, detail-oriented Corporate Project Coordinator to help keep projects moving, deadlines on track and teams connected across our organization.
In this role, you’ll support the Corporate Marketing Project Management Team by coordinating creative and production tasks from concept to completion. You’ll work across multiple departments to help keep projects organized, timelines on track and stakeholders informed, while ensuring teammates receive exceptional service and support. This position is ideal for someone who thrives in a collaborative, deadline-driven environment and enjoys balancing multiple priorities while helping teams work more efficiently.
What you’ll do:
- Review marketing and creative proofs for accuracy and completeness
- Route revisions and feedback to the appropriate teams
- Upload, track and maintain files within compliance and workflow systems
- Monitor project timelines and follow up on outstanding tasks
- Coordinate logistics for print production, mailings, gifts and project file management
- Provide status updates and maintain accurate workflow records
- Assist with scheduling, compliance submissions, data entry and process documentation
- Build strong relationships across marketing, creative, compliance and other departments
- Identify opportunities to improve processes and increase efficiency
- Support additional project and production tasks as needed in a fast-paced environment
Experience you’ll bring:
- Strong project coordination and organizational skills
- Ability to manage multiple priorities and meet tight deadlines
- Exceptional attention to detail and problem-solving abilities
- Professional written and verbal communication skills
- Ability to collaborate effectively with individuals across all levels
Bonus Points:
- Previous project management experience
- Experience working with marketing or design teams
- Advertising agency experience
- Experience using Adobe Workfront or similar project management software
What you’ll get:
- Amazing benefits including medical, dental, vision and 401k (with matching options)
- Generous PTO package upon your start date
- Access to an on-site café, gym and primary care
- Continuous personal and professional development opportunities
- Recognition for hard work amp; exemplary performance
- Employee sponsored events…and more!
Who We Are:
Advisors Excel is a fast paced, innovative company that seeks to service independent financial advisors in a multitude of areas within their business. From operational functions to sales and marketing, our end goal is to help continually grow advisors’ businesses nationwide. We thrive on watching them succeed. Not only does AE want to see the success of our advisors, but also our employees. We have high expectations from them to continually move our business forward. We are on the hunt for positive people who thrive on hard work and in a collaborative team environment. If this sounds like you, then what are you waiting for? We want you to join our team!
Advisors Excel is an Equal Employment Opportunity Employer. Everyone is welcome here – as an inclusive workplace, our employees are always comfortable bringing their true selves to our offices daily.
#LI-MS1