Administrative Assistant to IT Director – Downtown Financial Services Firm – $65k-$75k

Administrative Assistant to IT Director – Downtown Financial Services Firm – $65k-$75k

A boutique financial services firm in Downtown Manhattan is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support a Director of IT. This is a newly created role designed to enhance efficiency, streamline operations, and serve as a key liaison across the firm’s IT function.

The ideal candidate thrives in a fast-paced environment, has excellent communication and follow-up skills, and enjoys building structure around complex workflows. This position offers broad exposure across IT operations, budgeting, vendor management, and project coordination.

This position offers quality of life hours – 9am-6pm.

Responsibilities:

Executive & Departmental Support

• Manage and prioritize the IT Director’s calendar, email inbox, meetings, and daily workflow
• Serve as the central point of contact for the IT department, ensuring timely follow-up on requests from partners and staff
• Maintain departmental logs and continuously monitor open items for resolution

Budgeting, Purchasing & Vendor Administration

• Assist with IT budgeting, financial planning, and ongoing expense tracking
• Oversee IT purchasing, contracts, subscriptions, and renewals
• Maintain a calendar of renewal dates, expirations, deadlines, and deliverables
• Track orders, invoices, and coordinate closely with the firm's bookkeeping team

Operations, Reporting & Asset Management

• Maintain accurate and up-to-date IT department records, reports, inventory lists, and asset management databases
• Support IT projects and initiatives, including administrative tasks, documentation, and budget coordination
• Assist with the preparation of presentations, meeting materials, and departmental reporting

General Administrative Support

• Order supplies, support software/hardware coordination, and help manage incoming IT equipment
• Provide high-level administrative support as needed to ensure smooth day-to-day operations
• Assist with any additional IT or office-related tasks as required

Qualifications:

• Bachelor’s degree, preferred
• 2 years of administrative experience, ideally in professional services or a fast-paced corporate setting
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and communicate effectively across teams
• Tech-savvy with a comfort level working alongside IT leadership
• Proactive, reliable, and able to follow through without heavy supervision

Base Salary: $60k- $75k plus bonus and benefits

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

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