Human Resources Generalist

Job Summary:

The HR Generalist ensures that ACB policies and procedures are communicated and followed. The position follows directions on all matters related to payroll, recruitment, employee benefit administration, complying with applicable federal and state laws, employee relations/retention, and providing HR support to ACB Supervisory and Management team personnel. The position coordinates and facilitates in employee performance evaluations, promotions, the creation of job descriptions and ongoing personnel development; including staff coaching and counseling.

Duties/ Responsibilities:

Employment Responsibilities

·      RECRUITING – Coordinate full cycle recruitment with Site General Manager and Hiring Managers with sourcing, coordinating with 3^rd party recruiters, coordinate posting jobs in Recruiting portals. Source candidates and coordinate interviews with hiring managers.

·   ONBOARDING – Plan and conduct new employee orientation to educate new employees about company policies and procedures and to foster positive attitude toward company goals.

·      STAFFING – Coordinate and Initiate staffing requirements

Training and Development Responsibilities

·      ANNUAL REVIEWS –    Annual reviews are conducted on a n anniversary basis and implemented through ADP. The Generalist needs to assure all performance reviews are completed , and compensation change requests are updated in a timely manner

·      POLICY ENFORCEMENT – Work with General Manager, Office Manager, PSG Manager, and IT Manager to ensure divisional staff is following company policies and procedures. Respond to inquiries regarding policies, procedures and programs.

·      SEXUAL HARASSMENT TRAINING – Facilitate and implement on-going training for sexual harassment.

·      PERSONNEL ISSUES – Work with managers and SR HR Team to facilitate employee relations issues

·      SERVICE AWARDS – Responsible for managing service awards for employee anniversaries.

·      MANAGEMENT TRAINING – Coordinate and facilitate any management training requested by Sr. Management staff

Payroll Responsibilities

·      SYSTEM UPDATES:   Update employee data information into payroll processing system.

·      PROCESS DEDUCTIONS – Process involuntary deductions such as garnishments.

·      MANUAL CHECKS – Issue manual checks when needed.

REPORTING – Prepares reports by complaining summaries of earnings, taxes, deductions, leave, disability and nontaxable wages.

·      FINALIZE – Verify, process and transmit payroll.

Benefits Responsibilities

·      EMPLOYEE QUESTIONS – Provide information and assists employees regarding benefits.

·      RECORD KEEPING – Keep records of benefit plan participation such as insurance, 401(k), personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for annual EEO-1 reporting.

·      ADMINISTRATION – Administer health, dental, life, 401 (k) and voluntary insurance programs within the office, including enrollments and terminations. Process required documents through payroll and insurance providers to ensure accurate recordkeeping and proper deductions. Oversee annual open insurance enrollment period at office level.

·      TRACKING – Coordinate and facilitate leaves of absense

Records and Reporting Responsibilities

·      STAFFING REPORT – Prepare and distribute monthly staffing and turnover reports.

·      RECORDKEEPING – Oversee the maintenance and communication of records required by law or company procedure/policy, including personnel files. Maintain employee database and other records. Compile reports as necessary.

·      LEGAL COMPLIANCE – Maintain compliance with federal and state regulations concerning human resource functions. Identify local legal requirements and reporting

regulations. Ensure local policies, procedures, and reporting are in compliance. This includes the administration of the Travel Reduction Program in the Tempe office, as required by Maricopa County. Generalist will have 3^rd party legal compliance team to facilitate and educate on upcoming and ongoing labor policies or employee relations issues.

Employee Relations Responsibilities

·      INVESTIGATIONS – Coordinate Employee complaints with SR. HR team. Maintain employee investigation files.

·      WORK INJURIES – Coordinate investigations into work related injuries, including but not limited to compiling all accident reports, witness statements, and workers compensation related paperwork. Prepare reports for insurance carrier and state agencies.

·      TERMINATIONS – Prepare employee separation notices and related documentation, and conduct exit interviews to determine reasons behind separations.

·      FMLA ADMINISTRATION – Ensure employee meets guidelines. Ensure all proper documentation is completed. Track time used for FMLA.

 

Committee Responsibilities

·      COMMITTEES – Participate on committees and special projects, as assigned (Wellness, Charity, etc.).

Internal and External Relationships:

·      Internal: Reporting to the company HR Team and a dotted line reporting to the Facilities’ General Manager, the position interfaces with all employees in the local office and office management and supervisory staff, including PSG Manager, IT Manager, and Office Manager. The position will also interact with Accounting, Sales, Account Management, Corporate staff, and personnel from other ACB offices when necessary. The position coordinates and facilitates all HR inquiries and works as a coordinator when it comes to company policies and procedures

·      External: Maintains relationships with ACB vendors such as payroll and banking services, temporary agencies and recruiting agencies. This position also requires maintaining good working relationships with Federal, State and Local Agencies and any other entity necessary to operate in geographical area.

Required Skills/ Abilities:

·      Highly adept in Payroll Compliance, Process and Distribution

·      ADP Administrator experience is a requirement: Reporting, Payroll, Onboarding

·      ADP project implementation experience is not a requirement but desire and previous experience is preferred

·      Skilled in the use of Microsoft Office Products, including Outlook, Word, Excel, and Power Point. Access understanding is helpful.

·      Considerable knowledge of principles and practices of personnel administration, including local and federal laws and regulations.

·      Ability to respond effectively to the most sensitive inquires and complaints.

·      Ability to write memos and letters using original or innovative techniques or style.

·      Ability to make effective and persuasive speeches and presentations to individuals at a variety of levels.

Education and Experience:

·      Bachelor’s degree in Human Resources or related field or equivalent Human Resource experience.

·      SHRM SCP, CP or PHR certificate or a desire to get certification is preferred

·      Minimum of 2 years of demonstrated HR operations experience

·      1-3 years of experience in facilitating HR experience in Employee Relations, Project Implementation and Recruitment

Physical Requirements:

·      Prolonged periods sitting at a desk and working on a computer

·      Must be able to lift up to 25 pounds at a time

·      Must be able to use phone system

Working Conditions and Travel:

·      Non Exempt position

·      Full time in Office, 5 days a week

·      Hours of work are 8 am to 4:30 pm