Executive Assistant

Advent Talent Group is partnering with a well-established, global Retail Health organization to hire an experienced Executive Assistant to support the senior leadership team within a highly visible and fast-paced business unit in a global leader in Minneapolis, MN. This is a true business partner role, ideal for someone who thrives on anticipating needs, optimizing executive time, and operating as a strategic right hand.

Overview:

Location: Downtown Minneapolis, MN (Hybrid – paid parking)

Pay Rate: $36.00-40.00/hour

Position Type: Contract-to-hire

Responsibilities

Executive Support & Prioritization

• Manage complex, ever-changing calendars across multiple senior leaders
• Align executive time to key business priorities and strategic initiatives
• Act as a gatekeeper for incoming requests and meeting flow
• Prepare leaders with agendas, materials, and pre-reads
• Track action items and follow-ups to drive execution

Travel & Meeting Coordination

• Arrange domestic and international travel, including detailed itineraries
• Coordinate high-level meetings, offsites, and leadership events
• Partner with internal teams on larger event logistics

Expense & Vendor Management

• Process and reconcile expense reports
• Manage invoices, purchase orders, and vendor coordination
• Partner with finance and procurement teams to ensure accuracy and timeliness

Executive Communication & Materials

• Draft, edit, and format professional communications and presentations
• Maintain a high level of confidentiality and discretion
• Compile inputs from stakeholders to support executive deliverables

Cross-Functional & Operational Support

• Collaborate across departments including Finance, HR, Legal, and Operations
• Support leadership initiatives and special projects
• Provide backup support to other executives as needed

Qualifications

Experience & Skills

• 5–7 years of Executive Assistant experience supporting senior leaders
• Proven ability to manage multiple executives and competing priorities
• Strong experience with complex calendar management and travel coordination
• Excellent written and verbal communication skills
• High level of discretion and professionalism

Key Strengths

• Highly proactive — anticipates needs rather than reacting
• Confident communicator who can manage up and influence priorities
• Strong judgment and prioritization skills
• Comfortable navigating fast-paced, high-demand environments
• Ability to push back respectfully and recommend better solutions

Technical Skills

• Advanced Microsoft Office (Outlook, Teams, PowerPoint, Excel, Word, SharePoint)
• Experience with expense and ERP systems (Concur, SAP, Oracle, etc.)

Eligible employees will enjoy the following benefits with Advent Talent Group:

• Medical Insurance
• 401(k) Retirement Plan
• Paid Time Off (PTO)

Advent Talent Group is an Equal Opportunity Employer committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.