What are the responsibilities and job description for the Training Program Administrator position at Advent Services?
Recruiters please do NOT contact Advent Services
A leader in supporting clients in technically demanding industries, Advent's capabilities and services promote innovation & empower our partners to manage risk, protect the information, and achieve organizational objectives. We are proud of our ability to support mission-critical systems in every phase of their lifecycle to ensure our nation’s forces can accomplish their mission.
Position: Training Program Administrator
Location: St. Louis, MO (On-site)
Schedule: Monday: 6:30 AM – 3:30 PM, Tuesday – Friday: 7:00 AM – 4:00 PM, One weekend per month: Saturday and Sunday, 7:00 AM – 3:30 PM, during the Reserve Unit Training Assembly (UTA).
Mandatory Qualifications:
- Undergraduate degree in Healthcare Administration or a business-related field.
- Minimum 5 years of proven experience as a healthcare administrator, certified project manager, or in a related area.
- Extensive knowledge and understanding of applicable Air Force and professional standards.
- Knowledge of military and civilian guidelines governing policies and procedures.
- Ability to provide a signed Non-Disclosure Agreement (NDA) prior to the start of performance.
Highly Desired Qualifications:
- Master's degree in Healthcare Administration, Business, or a related field.
- Prior experience in a healthcare setting involving clinical trauma, particularly Emergency Room (ER) or Intensive Care Unit (ICU) environments.
Responsibilities:
- Provide administrative and program support for the Air Force Reserve Command's Mercy Health trauma and medical readiness training program.
- Coordinate training schedules for military personnel across contracted Mercy Health locations and maintain detailed monthly training rosters.
- Collaborate with military leadership and Mercy Health educators to support didactic and hands-on clinical training.
- Coordinate simulation lab scheduling and other training resources required for Air Force Reserve personnel.
- Collect, review, and maintain After Action Reports and participant surveys and report results during quarterly staff meetings.
- Provide administrative support to military staff, including correspondence, filing, database maintenance, office supplies, room scheduling, and preparation of training and in-processing packets.
- Coordinate first-day registration activities, including badges, scrubs, rosters, and required administrative documentation.
- Develop and maintain the annual training schedule and coordinate with Reserve units to ensure scheduling and pre-arrival documentation deadlines are met.
- Coordinate updates and reviews of Training Affiliation Agreements (TAAs), Memorandums of Agreement (MOAs), and Memorandums of Understanding (MOUs) with civilian universities, military organizations, legal offices, and Air Force Reserve Command.
- Coordinate informational tours and visits for dignitaries, public organizations, and internal and external stakeholders.
- Coordinate with housekeeping and security to ensure operational security and badge control requirements are maintained.
- Maintain and update Reserve medical training contacts and capabilities rosters.
- Complete Mercy Health's annual tour orientation program within the first 60 days.
Advent’s benefits program includes comprehensive medical, dental and vision care, matching 401K, vacation time, sick time, life insurance, disability coverage, and other benefits that help provide financial protection for you and your family.
Advent is an Equal Opportunity Employer. Employment decisions are not based on race, color, religion, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws