What are the responsibilities and job description for the Office Manager position at Advastar, Inc?
[DIRECT HIRE] OFFICE MANAGER | OVERLAND PARK, KS |
We are searching for an Office Manager to support a Kansas City-area general contracting firm specializing in commercial construction projects.
- Anticipate $65K-$80K annual base salary
- Full suite of benefits: Health, 401K, PTO
- Professional Training Opportunities
- Business Casual Environment, small team
- Office-based, M-F, 8am-5pm (some flexibility if needed)
Responsibilities:
- Manage office operations: Supplies stocking, technology setup, compliance (COIs, audits, insurance renewals).
- Provide accounting support: QuickBooks tracking, payables/receivables, payroll admin, 1099 preparation, pay applications, lien waivers.
- Handle HR: Onboarding, PTO management, employee files, performance reviews, benefits coordination, terminations.
- Serve as receptionist: Greet clients, answer calls, sort mail, prepare beverages/lunches.
- Support executives/PMs: Schedule management, meeting notes, PROCORE document filing, bid tracking, submittals, event planning.
- Assist marketing: CRM lists, social media, client gifts, SWAG management.
Qualifications:
- High school diploma required; Associate's/Bachelor's in business/admin preferred.
- 2 years in professional small office setting (construction, accounting, legal, banking).
- Strong interpersonal/customer service skills; professional appearance and positive attitude.
- Proficiency in MS Office (Outlook, Word, Excel) and QuickBooks.
- Experience in HR, accounting support, and project admin preferred.
- Willingness to complete PROCORE certification and become Notary Public.
- Excellent organizational skills and adaptability.
Keywords: Office manager, construction admin, QuickBooks, PROCORE, HR onboarding, accounting support, payables receivables, 1099 preparation, customer service, small office, compliance, COI management, lien waivers, submittals, executive assistant.
Salary : $65,000 - $80,000