What are the responsibilities and job description for the Office Coordinator position at AdvancedMD?
AdvancedMD
AdvancedMD is a unified cloud suite of medical office software hosted on Amazon Web Services/AWS including practice management, electronic health records, and patient engagement, and offers managed medical billing services for independent practices. AdvancedMD serves an expansive national footprint of 65,000 practitioners across 14,000 practices and 900 independent medical billing companies. 8.8M insurance claims are processed every month on the AdvancedMD billing platform!
Role Summary
Are you an organized and personable professional who thrives in a dynamic, people-focused environment? AdvancedMD is seeking a motivated Office Coordinator to support our executives, manage front desk operations, and ensure smooth day-to-day office functions. In this role, you’ll be the welcoming face of our company—greeting visitors, assisting team members, and maintaining a professional and organized workspace.
Beyond administrative duties, you’ll play an important role in keeping our office running smoothly by managing supplies, coordinating with vendors, and supporting internal events.
This is an exciting opportunity to join a collaborative team where your organizational skills, professionalism, and customer service mindset will have a direct impact on the employee and guest experience. If you’re proactive, detail-oriented, and eager to contribute in a fast-paced setting, we’d love to hear from you.
Essential Job Duties:
Executive Administrative Support-
AdvancedMD, now apart of the Francisco Partners (“FP”) portfolio, revolutionized medical office software in 1999 with the introduction of the industry’s first true cloud solution. Today, the company continues to lead HealthTech innovation with a complete cloud suite of smart applications that work in unison, accelerating collaborative workflow for every role of the practice. With AdvancedMD, medical office staff are empowered to thrive in the online age of healthcare and value-based reimbursement with essential clinical, financial, patient engagement and reputation management applications that are unified and available anytime, anywhere on any device. AdvancedMD strives to be the technology heartbeat of healthcare for providers, patients, and payors for a healthier world. For more information on AdvancedMD, please visit www.advancedmd.com.
Work Environment
AdvancedMD is a unified cloud suite of medical office software hosted on Amazon Web Services/AWS including practice management, electronic health records, and patient engagement, and offers managed medical billing services for independent practices. AdvancedMD serves an expansive national footprint of 65,000 practitioners across 14,000 practices and 900 independent medical billing companies. 8.8M insurance claims are processed every month on the AdvancedMD billing platform!
Role Summary
Are you an organized and personable professional who thrives in a dynamic, people-focused environment? AdvancedMD is seeking a motivated Office Coordinator to support our executives, manage front desk operations, and ensure smooth day-to-day office functions. In this role, you’ll be the welcoming face of our company—greeting visitors, assisting team members, and maintaining a professional and organized workspace.
Beyond administrative duties, you’ll play an important role in keeping our office running smoothly by managing supplies, coordinating with vendors, and supporting internal events.
This is an exciting opportunity to join a collaborative team where your organizational skills, professionalism, and customer service mindset will have a direct impact on the employee and guest experience. If you’re proactive, detail-oriented, and eager to contribute in a fast-paced setting, we’d love to hear from you.
Essential Job Duties:
Executive Administrative Support-
- Manage calendars for assigned executives, including scheduling meetings, coordinating travel, and handling meeting logistics.
- Prepare, submit, and track expense reports in a timely manner.
- Assist with the creation of presentations, documents, and reports as needed.
- Serve as the first point of contact for all visitors, warmly welcoming guests and team members to the building.
- Answer and direct incoming calls, manage general office inquiries, and provide excellent customer service.
- Maintain a clean, professional, and organized reception area.
- Manage the employee badging system, including issuing new hire badges, deactivating terminated employee badges, and handling replacements.
- Ensure security protocols are followed for all visitors and employees.
- Oversee office supply inventory and place orders as needed.
- Coordinate with vendors and service providers for office needs.
- Assist with the planning and execution of onsite events, meetings, and celebrations.
- 4 years of experience in an administrative, front desk, or office coordination role
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent organizational skills with the ability to manage multiple priorities
- Strong interpersonal and communication skills, both written and verbal
- Professional demeanor and a customer-focused mindset
- Ability to maintain confidentiality and handle sensitive information
- Experience with Concur expense reporting
- Previous experience in healthcare or medical office setting
- Ability to type 50 WPM
- Tech-savvy: Comfortable using digital tools and willing to learn new systems
- Flexible. Vibrant, collaborative & diverse culture that is open-minded & embraces change.
- Insightful. Innovative industry experts who transform client businesses by delivering winning outcomes.
- Trusted. Experienced, reliable & accountable advocates with unwavering integrity.
- This role is full-time, onsite in our South Jordan, UT office. Standard office hours, with occasional flexibility for events or special projects.
AdvancedMD, now apart of the Francisco Partners (“FP”) portfolio, revolutionized medical office software in 1999 with the introduction of the industry’s first true cloud solution. Today, the company continues to lead HealthTech innovation with a complete cloud suite of smart applications that work in unison, accelerating collaborative workflow for every role of the practice. With AdvancedMD, medical office staff are empowered to thrive in the online age of healthcare and value-based reimbursement with essential clinical, financial, patient engagement and reputation management applications that are unified and available anytime, anywhere on any device. AdvancedMD strives to be the technology heartbeat of healthcare for providers, patients, and payors for a healthier world. For more information on AdvancedMD, please visit www.advancedmd.com.
Work Environment
- Hybrid office arrangement to start in the South Jordan, Utah office location, with option to work remotely available. Remote work is contingent upon individual role, team structure and alignment to role KPIs.
- Competitive compensation and total rewards benefits
- Comprehensive health, dental, and vision insurance
- 401(k) with generous company match
- Paid time off and holidays
- Hybrid and remote work opportunities
- Career growth and development support
- Collaborative, team-oriented culture