Office Manager

Advanced Power & Energy
93 Sharon Rd. Suite C
Greenville, PA 16125

(724) 373-8277

Job Title: Office Manager
Reports To: General Manager
Direct Reports: 0
Classification: Hourly

Advanced Power & Energy (APE) based in Greenville, PA has over 35 years of industry leading experience in the power distribution, energy management and control industry that offer solutions in a broad spectrum of areas that include Level 3
Electrical Vehicle charging systems, large motor starting and custom solutions for the ever-changing power needs of today’s market. APE has an immediate opening for a highly motivated electrical engineer who has a desire to join a growing technological leading-edge company to join its staff to develop its product lines and custom solutions.

Job Roles and Responsibilities:

• Oversee and support all administrative duties in the office.
• Data entry into Quickbooks Accounting application.
• Interface with staff Chief Financial Officer on accounting entries and categorization.
• Issue request for quotations to Suppliers for project costing and enter information in costing application.
• Follow-up with Suppliers on receipt of request for quotations for timely receipt.
• Issue purchase orders to Suppliers for components and follow-up on delivery status.
• Process packing lists on deliveries and maintain status of project component delivery status.
• Receive supplier invoices and enter information into the Quickbooks application to schedule payment.
• Issue Customer invoices for payment for product shipments.
• Track Customer invoicing aging and follow-up on late payments.
• Manage office supplies inventory and place orders as necessary.
• Minimum Qualifications:
• 2-5 years of work experience in an administrative/office management role.
• Proficient in Microsoft Office applications (i.e. Outlook, Excel, Word)
• Proficient in Quickbooks On-Line software application data entry. Knowledge of basic accounting practices is a plus.
• Must have exceptional attention to detail.
• Strong organizational skills.
• Excellent time management skills.
• Compensation:
• Salary Range between $40,000 and $50,000 per year.
• Health Care Benefits that include Medical, Vision, and Dental.
• 120 hours personal time off per calendar year to start.
• Simple IRA Retirement Savings program.
• 9 Paid Holidays per year.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Greenville, PA 16125: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 2 years (Required)
• Administrative experience: 2 years (Required)

Work Location: In person

Salary : $40,000 - $50,000