Office Manager

Advanced Portfolio Management is seeking a highly organized and detail-oriented Office Manager to support the day-to-day administrative, operational, and human resources functions of the firm. This individual will work closely with senior management and external service providers to help ensure smooth business operations across the organization.

Key Responsibilities

Administrative & Office Operations

• Manage office operations and coordinate day-to-day administrative functions across the firm
• Coordinate building access, office maintenance, vendor scheduling, and general office logistics
• Manage vendor relationships, invoice processing, and operational payments across the business
• Assist with budgeting, invoice processing, and expense tracking across all business functions
• Support ad hoc administrative and operational requests from senior management

Human Resources & Payroll Administration

• Coordinate employee onboarding and offboarding processes
• Assist with payroll management and HR-related operational processes through internal systems and external service providers
• Coordinate employee benefits administration and maintain employee records and documentation
• Serve as liaison with external HR, payroll, and benefits providers as needed

Executive Support

• Assist with coordination and processing of select executive-related administrative matters, including personal insurance, tax-related payments, club memberships, landscaping, and other ad hoc items

Qualifications

• Strong organizational skills and attention to detail
• Ability to manage multiple responsibilities and priorities simultaneously
• Excellent communication and interpersonal skills
• Experience with ADP, payroll systems, invoice processing, or office operations preferred
• Familiarity with AI / LLM tools (ChatGPT, Claude, Gemini, etc.) and ability to leverage them to improve administrative efficiency and workflow management
• Proficiency with Microsoft Office Suite and general business software applications
• Ability to handle sensitive and confidential information professionally