Medical Office Manager

Job Summary
We are seeking a dynamic and highly organized Medical Office Manager to lead the daily operations of our healthcare facility. This pivotal role combines administrative expertise with clinical understanding to ensure smooth, efficient, and compliant practice management. As the cornerstone of our team, you will oversee staff supervision, financial management, patient services, and regulatory adherence, fostering an environment of excellence and compassionate care. Your energetic leadership will drive operational success and elevate patient experiences across our clinic.

Responsibilities

• Oversee all aspects of medical office operations, including scheduling, patient flow, and clinical support services.
• Supervise administrative staff, including receptionists, medical assistants, and billing personnel, ensuring high performance and professional development.
• Manage fiscal responsibilities such as financial reporting, billing processes, and reimbursement procedures utilizing systems like Eaglesoft, Tebra, eClinicalWorks, or Epic.
• Ensure compliance with healthcare regulations including HIPAA privacy standards and JCAHO accreditation requirements.
• Coordinate with clinical teams to facilitate efficient clinic workflows and support acute care or specialty services as needed.
• Oversee medical records management in accordance with legal standards and maintain accurate documentation within EMR/EHR systems.
• Administer human resources functions including training, performance evaluations, and conflict resolution.
• Implement office policies and procedures to optimize practice management and enhance patient satisfaction.
• Monitor utilization management and managed care processes to maximize revenue cycle efficiency.
• Maintain up-to-date knowledge of medical terminology, insurance protocols, and healthcare regulations to ensure operational excellence.

Requirements

• Proven experience in medical office management or healthcare administration within a clinical setting.
• Strong supervisory skills with experience leading multidisciplinary teams in a fast-paced environment.
• Extensive knowledge of medical administrative support functions including billing, coding, scheduling, and records management.
• Proficiency in EMR/EHR systems such as eClinicalWorks, Epic, or similar platforms; familiarity with Eaglesoft or Dentrix is highly desirable.
• Experience with medical billing, coding (ICD-10, CPT), and insurance processing
• Demonstrated fiscal management skills including budgeting, financial reporting, and resource allocation.
• In-depth understanding of HIPAA regulations and compliance standards related to medical records and patient confidentiality.
• Excellent organizational skills with the ability to prioritize tasks effectively while maintaining attention to detail.
• Knowledge of medical terminology across various specialties.
• Strong communication skills for effective collaboration with clinical staff, vendors, patients, and external agencies.
• Relevant certifications or training in healthcare management or office administration are preferred but not mandatory. Join us as a Medical Office Manager where your leadership fuels operational excellence! Bring your passion for healthcare management to a role that values innovation, teamwork, and exceptional patient care—making a meaningful difference every day!

Job Type: Full-time

Pay: $22.67 - $26.31 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $23 - $26