What are the responsibilities and job description for the Accounts Payable - Temp/Contractor position at ADVANCED CORRECTIONAL HEALTHCARE?
SUMMARY:
Our associates deliver a higher standard of business services to support medical care and behavioral health care. We maintain professionalism, integrity, and commitment as we solve problems and make lives easier.
ESSENTIAL FUNCTIONS:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Process weekly payment of vendor invoices
- Complete AP closing process
- Review, process, and upload medical supply invoices
- Prepare balance sheet reconciliations as required
- Correspond with vendors and respond to inquiries in a timely manner
- Obtain tax id number/W-9 from all vendors
- Receive, review, and enter vendor invoices into the accounting system accurately and promptly in a high-volume environment
- Code invoices to the correct general ledger accounts, departments and locations
- Route invoices to budget owners for approval and follow up on pending approvals
- Prepare weekly payment runs by check, ACH, or wire
- Set up and maintain vendor master records, including W-9s, remittance details and payment terms
- Verify any change to vendor banking information independently to prevent payment fraud
- Answer vendor inquiries about payment status and resolve account issues professionally
- Reconcile vendor statements and follow up on past-due or unapplied items
- Reconcile the AP subledger to the general ledger every month
- Maintain and review the AP aging report and flag issues to management
- Collect W-9s, track 1099-reportable vendors and prepare annual 1099 filings
- Keep AP records organized and audit-ready, and provide documentation for audits
- Any and all other duties as assigned
BENEFITS:
- Referral program
- 401(k) w/employer match
- Health insurance
- Vision insurance
- Dental insurance
- Professional Development
- Paid Time Off
- Disability Insurance
REQUIRED EDUCATION AND EXPERIENCE:
- High School Diploma or equivalent required
- 5 years of relevant experience required
- Strong Microsoft Office, Internet, and email skills required
- QuickBooks experience, preferred
- Sage experience is preferred
- Experience with a $120 million annual revenue company preferred
Salary : $120