Senior Administrative Assistant

Contract Role: 3 Months

Location: San Francisco, CA (Hybrid - 4 Days/Onsite)

We are seeking an experienced and highly organized Senior Administrative Assistant to support senior leadership within a fast-paced and innovative biotechnology environment. This role is ideal for a proactive professional who thrives on managing multiple priorities, coordinating complex projects, and serving as a trusted partner to executive leadership.

The successful candidate will bring strong organizational skills, exceptional attention to detail, and the ability to anticipate needs while maintaining a high level of professionalism and discretion.

Key Responsibilities

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Coordinate domestic and international travel logistics and ensure seamless execution of travel plans.
• Organize meetings, workshops, team events, and leadership gatherings, including scheduling, logistics, catering, and materials preparation.
• Prepare meeting agendas, capture discussion points and action items, and assist with follow-up coordination.
• Support project-related activities by tracking deliverables, timelines, and key milestones.
• Assist with onboarding activities for new team members, including scheduling introductions, training sessions, and team meetings.
• Coordinate interview scheduling and candidate visit logistics.
• Manage office operations, including vendor relationships, office supplies, equipment coordination, and communication with building management.
• Partner with internal departments such as IT, Finance, Human Resources, and Facilities to support business operations.
• Process invoices, contracts, purchase orders, and related administrative documentation.
• Provide backup support to other administrative team members as needed.

Qualifications

Required

• Experience supporting Vice Presidents, senior executives, or leadership teams.
• Demonstrated ability to manage multiple priorities in a dynamic and evolving environment.
• Strong proficiency with Microsoft Office Suite, Teams, Zoom, expense management systems, and other business technologies.
• Bachelor's degree.
• Experience within biotechnology, pharmaceutical, healthcare, or life sciences organizations.
• Excellent written and verbal communication skills.
• Strong organizational, project coordination, and time management abilities.
• Ability to handle confidential information with discretion and professionalism.

Preferred

• Previous support of Research & Development, Clinical Development, or Scientific teams.
• Familiarity with scientific or technical terminology.

What We're Looking For

• A collaborative team player who enjoys building strong partnerships across functions.
• A self-starter who takes initiative and anticipates business needs.
• Strong attention to detail and commitment to delivering high-quality work.
• Adaptability and resilience in a fast-paced environment.
• A positive, solutions-oriented mindset with excellent interpersonal skills.
• The ability to balance competing priorities while maintaining exceptional service and professionalism.

If you're looking for an opportunity to contribute to meaningful work while partnering closely with leadership in an innovative life sciences organization, we'd love to hear from you.