What are the responsibilities and job description for the Quality Documents and Training Administrator - I position at Advanced Clinical?
We are currently seeking a highly organized and detail-oriented Quality Documents & Training Administrator to join a well-known client’s team in Santa Monica, CA. This role will support site training initiatives related to manufacturing readiness, GMP compliance, and personnel qualification.
The successful candidate will contribute to the development, coordination, and continuous improvement of training programs, ensuring that training systems and documentation meet operational and regulatory requirements. This is an excellent opportunity for someone interested in quality systems, training operations, and the biotech/pharmaceutical industry.
RESPONSIBILITIES
• Support the development, revision, and maintenance of GMP training curricula and certification programs.
• Assist with coordination and execution of Instructor-Led Training (ILT), SOP-based training, and knowledge assessments.
• Manage assignment, tracking, and documentation of training completion within a Learning Management System (e.g., GxPLearn).
• Assist in preparing training materials, presentations, and knowledge assessments (electronic and paper-based).
• Partner with Manufacturing, Quality, and Subject Matter Experts to ensure training content aligns with operational and regulatory requirements.
• Contribute to training effectiveness evaluations and continuous improvement initiatives.
• Maintain organized, inspection-ready training records and documentation.
• Support general training administration and documentation control activities as needed.
EXPERIENCE
• Experience or strong interest in training coordination, quality systems, or regulated environments.
• Familiarity with Learning Management Systems (LMS) preferred.
• Exposure to biotechnology, pharmaceutical, or healthcare environments is a plus.
• Working knowledge of GMP principles and regulatory expectations preferred.
EDUCATION
• Pursuing an associate’s degree or higher in a scientific or related field
TO BE A BEST FIT, YOUR STRENGTHS MUST INCLUDE
• Strong attention to detail and commitment to accurate documentation and compliance.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong communication and collaboration skills across cross-functional teams.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Ability to analyze issues and recommend practical solutions.
• Ability to work independently while contributing to team objectives.
• Interest in quality systems, training, and continuous improvement initiatives.
Full-time employees are also eligible for benefits options such as health coverage, life insurance, disability insurance, and 401k benefits.
At Advanced Group, our commitment to diversity and inclusion in every part of our organization is crucial to fulfilling our mission and demonstrating our REAL values. Advanced Group is committed to providing employment opportunities without regard to sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.
Advanced Group complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please contact accommodationrequest@advancedgroup.com.
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