Key Responsibilities

Accounting Operations & Financial Reporting

• Support day-to-day accounting operations and financial processes.
• Assist with month-end close activities, including journal entries, account analysis, and balance roll-forwards.
• Perform bank, credit card, and balance sheet reconciliations.
• Research, analyze, and resolve accounting discrepancies and issues.
• Assist with financial reporting and special accounting projects as assigned.

Accounts Receivable & Cash Management

• Manage incoming customer payments and cash application processes.
• Investigate and resolve billing discrepancies.
• Monitor aging receivables and support collection efforts.
• Assist in optimizing cash flow through timely follow-up on outstanding balances.

Accounts Payable Administration

• Support weekly accounts payable processing, including check runs, ACH payments, and vendor disbursements.
• Ensure vendor payments are processed accurately and timely.
• Maintain vendor records and assist with payment-related inquiries.

Tax Compliance & Business Registrations

• Assist with state tax registrations and account setup activities related to company growth and expansion.
• Coordinate with third-party tax providers to ensure timely and accurate filings.
• Monitor compliance with payroll tax, sales tax, nexus, and corporate tax requirements.
• Support tax reporting and documentation requests as needed.

Cross-Functional Collaboration

• Partner with internal departments to support financial and operational initiatives.
• Provide accounting support for business expansion projects and organizational growth efforts.
• Assist leadership with ad hoc reporting and financial analysis requests.

Performance Expectations

• Maintain a high level of accuracy in financial transactions and reporting.
• Ensure timely completion of assigned accounting and reconciliation activities.
• Support successful month-end close processes and reporting deadlines.
• Maintain compliance with applicable accounting standards and tax requirements.
• Contribute to continuous improvement efforts within the accounting function.
• Demonstrate strong customer service when supporting internal and external stakeholders.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field required.
• Minimum three (3) years of accounting experience preferred.
• Experience with NetSuite or similar ERP/accounting systems preferred.
• Strong understanding of GAAP, internal controls, and financial compliance requirements.
• Experience with accounts payable, accounts receivable, and cash management processes.
• Advanced proficiency with Microsoft Excel and Microsoft Office Suite.
• Strong analytical, problem-solving, and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently while maintaining strong collaboration with team members.
• Ability to work onsite five (5) days per week in the Sacramento office.

Preferred Qualifications

• Experience supporting multi-state organizations.
• Experience with payroll tax, sales tax, and nexus compliance requirements.
• Prior experience within a service-based organization.
• Experience working in a multi-location environment.
• Familiarity with unionized workforce environments.

Core Competencies

• Financial Analysis
• Accounting Operations
• Accounts Payable & Accounts Receivable
• Tax Compliance
• Reconciliation & Audit Support
• Attention to Detail
• Problem Solving
• Organizational Effectiveness
• Time Management
• Financial Reporting
• Cross-Functional Collaboration
• Continuous Improvement