Administrative Assistant

AdvanceCare Health Services, LLC is seeking a proactive Administrative Assistant to provide essential support to our Executive, Administrative, and departmental teams. This role is perfect for someone eager to make a difference in a fast-paced setting while advancing their professional skills.

This full-time, 40-hour-per-week role offers a hybrid work-from-home arrangement. You will need to have a 27" or larger monitor, keyboard, and mouse to use with our company-issued laptop. (If you are coming to the office to pick up your equipment, we can loan you the monitors, keyboard, and mouse as well). You must have high-speed internet.

You must have a high-speed internet.

Why Join Us?

• Impactful Work: Your contributions will directly support the smooth operation of our organization.
• Growth-Oriented Culture: We value your development and offer opportunities to expand your skills.
• Supportive Team: Collaborate with passionate professionals who value accountability, reliability, and teamwork.

Responsibilities (Snapshot, not exhaustive):

• Communicate and follow-up with staff, Ensure staff meets deadlines, review productivity, and ensure accountability of staff reporting to supervisor.
• Create and edit documents, reports, and presentations with accuracy.
• Organize and maintain filing and retrieval systems.
• Manage the supervisor's calendar, schedule appointments, and coordinate meetings or events.
• Navigate software programs like Google Suite and Microsoft Office proficiently.
• Prepare reports by collecting and analyzing information.
• Provide exceptional customer service to internal and external stakeholders.
• Conduct presentations and assist in leading meetings.

What We’re Looking For:

• Experience: Prior administrative support experience preferred.
• Tech Savvy: Comfortable with Microsoft Office, Google Suite, and learning new software.
• Strong Communicator: Excellent written and verbal communication skills.
• Organized & Detail-Oriented: Ability to handle interruptions, multitask, and prioritize effectively.
• Adaptable & Resilient: Thrives in a fast-paced, ever-changing environment.
• Reliable & Dependable: Punctual with consistent attendance and quality work.
• Accountability Focused: Confident in holding others accountable, able to enforce standards.

Preferred Skills (Not required – we’ll train the right person):

• Sales and Marketing Assistant experience.

Requirements:

• Must pass a criminal background check (7–10 years).
• Self-starter with a growth mindset and a positive attitude.
• Flexibility to adapt and learn in a fast-paced environment.

Work Environment:

This full-time, 40-hour-per-week role offers a hybrid work-from-home arrangement, using company-provided systems to stay connected and productive. It requires a quiet, professional workspace when working from home, reliable internet, and the ability to stay focused and organized without direct supervision. Regular communication with leadership and team members is essential, and when working from home, timely responsiveness during business hours is expected.

You must be flexible and willing to work and learn on the fly! You should be comfortable with software and technology and be an organized person overall.

Empowering Team Members to Excel and TOUCH Lives through Continuous Improvement and Technology

Our company is a growing organization providing caregiving services to seniors and support to individuals with intellectual disabilities to allow them to continue to live in their homes throughout Tennessee. We are an equal opportunity employer and drug-free workplace.

Please respond to this ad with a resume and we will contact qualified applicants within two weeks of submission. Any submissions without a resume attached will not be considered.

Disclaimer: The preceding job description has been designed to describe the general nature and level of work being performed by the candidate assigned to this job. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and efforts required. Other duties may be assigned from time to time. Management’s evaluation of your performance is based on your performance of the tasks listed in this job description and these other duties. Management has the right to revise this job description at any time.

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• (Answer is Required) Rate your computer skills from 1 to 10.
• (Answer is Required) Do you have any experience with Gamma or other AI Presentation apps?
• (Answer is Required) Do you have any entry level website updating or entry level marketing experience? If so how much?
• (Answer is Required) Do you have any experience in reviewing and evaluating performance data?
• (Answer is Required) Do you live in Tennessee?

Education:

• High school or equivalent (Preferred)

Experience:

• Computer skills: 1 year (Preferred)
• Administrative Assistant: 1 year (Preferred)
• Business Office: 1 year (Preferred)
• Staff Supervision: 1 year (Preferred)
• Advanced Spreadsheet Creation: 1 year (Preferred)
• Executive Team Support: 1 year (Preferred)
• Google Workspace: 1 year (Preferred)

Work Location: Hybrid remote in Sweetwater, TN 37874