Job Summary: 

The Real Estate Coordinator facilitates the end-to-end process for Real Estate Committee meetings, including preparing packets, agendas, and facilitating follow-ups. This role supports market development projects by tracking critical dates, coordinating with internal teams, and ensuring compliance with Lucernex software. Responsibilities include generating reports, maintaining documentation, and assisting with KPI data collection and process improvements. Strong organizational, communication, and time management skills are essential for success. 

What will you do? 

• Coordinate and/or facilitate the Real Estate Committee meetings from introduction of a market development deal to final approval, including completion of packets, distribution of agenda, notes, and takeaways by the required deadlines.  

• Follow up with cross – functional partners/teams to ensure all action items are completed in a timely fashion. 

• Obtain all signatures on Real Estate packets prior to and following final approval, where required. 

• Manage document control of all Real Estate packets. This includes ensuring completion and accuracy of the packets in preparation of the Real Estate Committee meetings.  

• Coordinate the Market Development Planning call including preparation of the report and participating in discussions of in-flight projects to ensure accuracy of data and next steps to move projects forward.   

• Coordinate and ensure compliance with Lucernex software for the Real Estate Market Development Team, including entries for in flight projects and all project approvals. 

• Ensure consistency between project documentation and multiple systems within Real Estate.  

• Support the forward progress of market development deals and manage critical dates and milestones within established deadlines. 

• Schedule and coordinate meetings with the Real Estate Managers to manage critical dates and documents for all projects; prepare reports and track action items to ensure accurate and timely communication and follow-up. 

• Assist with collection of KPI data for Real Estate metrics and/or presentations. 

• Maintain store number master file which includes assigning store numbers for all new projects, as required, and communicating to all partners.  

• Assist with general process improvement and documentation for real estate processes.  

• Prepare Ad HOC, weekly reports, and communication to support the execution of Real Estate projects. 

Qualifications: 

• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) with aptitude to learn new software; Lucernex software experience preferred. 

• Ability to quickly absorb complex information while engaging diverse stakeholders with a strong customer service orientation. 

• Proven initiative and adaptability in handling assignments and navigating ambiguity. 

• Effective presenter with strong interpersonal and collaboration skills. 

• Highly organized, self-directed, and capable of managing multiple priorities with exceptional time management. 

• Detail-focused with excellent written and verbal communication skills, including the ability to interpret business data and craft clear correspondence. 

• Analytical thinker with process-improvement mindset to enhance operational efficiency. 

Certifications, Experience, and Education: 

• Certifications: None 

• Experience: 1-3 years of experience in project management or real estate; and 

• Education: Associate degree; or equivalent combination of education and experience.  Bachelor’s degree preferred. 

Location & Work Availability: