What are the responsibilities and job description for the Operational Specialist position at AdsGency AI?
🏢 Operations Specialist – People, Office & Events
Company: AdsGency AI
đź“Ť Location: Onsite (San Francisco City)
đź’Ľ Employment Type: Full-Time
đźšš Relocation to San Francisco City Required
🛂 We Sponsor OPT / CPT / STEM-OPT / Second-Year H1B (No H1B Transfer, unless you are a legend)
We’re AdsGency AI — an AI-native startup building a multi-agent automation layer for digital advertising.
Our system uses LLM agents to autonomously launch, scale, and optimize ad campaigns across Google, Meta, TikTok, and more — no human marketer required.
Our mission: build infrastructure where AI runs performance marketing better than humans ever could.
We’re backed by top-tier investors and moving fast — assembling a world-class team in San Francisco to shape the next era of AI advertising.
As an Operations Specialist, you’ll be the backbone of our San Francisco HQ — ensuring our people, culture, and space run at the speed of AdsGency.
You’ll work directly with the founders and core team on hiring coordination, office management, and events operations, playing a key role in building an environment where top talent thrives.
You’ll keep our day-to-day running smoothly while helping us scale the company’s operational infrastructure as we grow from a startup to a global AI powerhouse.
• 🧑‍💼 Talent Operations: Coordinate recruiting pipelines, schedule interviews, maintain candidate databases, and communicate with candidates and agencies.
• 🏙 Office Management: Own the day-to-day of our San Francisco office — from vendor coordination and office supplies to space design and maintenance.
• 🎉 Event Operations: Plan and execute company events — team offsites, investor meetups, hackathons, and community gatherings.
• 📅 Administrative Support: Manage company calendars, travel logistics, reimbursements, and onboarding processes.
• 💬 Internal Culture: Help design rituals, perks, and touchpoints that reinforce AdsGency’s hacker culture and team morale.
• 🚀 Growth Ops: Support cross-functional operations projects — from HR documentation to process automation and event logistics.
✅ 2–5 years of experience in operations, people, or administrative roles (startup experience preferred)
âś… Exceptional organization and communication skills
âś… Proactive, resourceful, and able to manage multiple moving parts without dropping details
âś… A passion for startup culture and helping teams move fast with precision
âś… Comfortable working closely with leadership and handling sensitive information
✅ Hands-on attitude — if something’s broken, you fix it; if something’s missing, you build it
✨ Experience managing recruiting pipelines (Greenhouse, Lever, or similar)
🎯 Background in HR coordination, event planning, or executive assistance
🏢 Experience running office operations for a fast-paced tech startup
⚡ Strong taste for creating high-energy, aesthetic work environments
🌱 You’ve helped scale an early-stage company’s operations from 0→1
• Competitive salary meaningful equity
• Direct collaboration with founders and leadership team
• Autonomy to build and shape our internal systems from the ground up
• A dynamic, global team driven by speed, precision, and creativity
• Work in the heart of San Francisco’s AI startup scene
• Visa sponsorship (OPT / CPT / STEM-OPT / 2nd-year H1B)
Industry: AI & Software Development
Employment Type: Full-Time
Location: Onsite (San Francisco City)