Payroll Specialist

Overview: Do you aspire to support the Fiscal and Human Resources Departments to ensure that all employees within an organization are paid on time and correctly? A Payroll Specialist’s main responsibilities include processing monthly and quarterly reports/correspondences and preparing and processing semi-monthly payroll and reconciling payroll liability general ledger accounts.

Duties and Responsibilities:

· Assembling reports of company earnings, taxes, deductions, leave, disability payments, and non-taxable wages

· Coordinating year-end employee tax slips or forms and submitting government filings to meet deadlines.

· Maintaining confidential information by adhering to legal and ethical standards

· Working with cross-functional leaders to ensure benefits and payroll services are delivered.

· Monitoring and analyzing expenses against the payroll budget to help prepare cost forecasts and budgets.

· Ensuring databases are set up and reflect the current employee base, including salaries, hourly wages, benefits, and allocation percentages.

· Checking timesheets and activity logs for accuracy

· Secure time sheets, certify accuracy, and prepare them within organized time limits.

· Entering data into databases and spreadsheets

· Handling direct deposit requests and data

· Processing paper checks for distribution

· Acquiring approval prior to accepting payroll

· Coordinating wage garnishments, and other correspondences

· Process Multi-state payroll

· Prepare adjustments in pay for merit increases, bonuses, and other earnings.

· Conduct regularly scheduled audits of payroll records to ensure continued accuracy.

· Collect, verify, and record employee attendance, including hours worked.

· Compute wages, commissions, and deductions

· Ensure compliance with federal, state, and local tax laws, including remittance of payroll taxes.

· Process and monitor garnishment orders.

· Handle employee complaints about incorrect payments and resolve discrepancies.

Education, Experience, Licensure/Certification and Skills/Abilities Related Requirements:

· Associate or Bachelor’s degree in accounting or a related financial field.

· Knowledge of payroll industry software tools

· Industry-specific certification demonstrates expertise within the field and a commitment to continuing education (Preferred).

Continuing Education and Training Requirements:

§ Participates in trainings required by the agency, funding source(s), and/or as required by licensure if applicable.

Essential Skills

· Minimum 3 years’ experience with Payroll processing

· Computation skills

· Computer literacy, including using programs and spreadsheets.

· Problem-solving abilities

· Organizational skills

· Time-management expertise