What are the responsibilities and job description for the Human Resources Manager position at ADP Workforce Now?
JOB SUMMARY: Provides guidance to employees on employment, employment laws, benefits, Workers’ Compensation, discipline, and retirement. Responsible for promoting good relations and practices towards different minority groups.
ESSENTIAL FUNCTIONS:
1. Must have the knowledge, skills, and ability to complete all tasks of the HR Department.
2. Manage the HR Staff with a focus on recruiting and retention.
3. Counsel Supervisors on discipline, terminations, policies, regulations, laws, etc.
4. Maintain all personnel files in a secure location.
5. Maintain confidentiality of all company and personnel related information.
6. Maintain compliance with federal, state, and local employment laws.
7. Must be able to identify and resolve problems in a timely manner.
8. Must be able to gather and analyze information skillfully.
9. Prepare reports, correspondence, disciplinary actions, etc.
10. Complete and process forms (disability forms, OJI reports, FMLA, etc.). Notify Dispatch of employees on FMLA. Notify employees when FMLA expires. Maintain FMLA logs.
11. Coordinate Open Enrollment annually. Ensure that everyone is enrolled, and enrollments are accurate.
12. Reconcile all benefit billing.
13. Ensure that COBRA is processed on terminations.
14. Prepare, maintain, track, and submit reports.
● Pension Records-MERP & Union (post contributions quarterly)
● EEO (online annually by Sept 30)
● Random List (monthly)
● Longevity Report (Quarterly)
• OSHA Report (annually in Feb)
• Workers Comp reporting as needed.
• MERP Report (annually by Jan. 31)
• Union Pension Report (annually by June 30)
15. Assist in conducting new hire orientations and other in-house training, when needed.
16. Process retirement paperwork, update spreadsheets, and send letters to actuary/Trustee.
17. Handle the Modified Duty Program.
18. Handle all Open Records Requests.
19. Assist with insurance renewals.
20. Track, collect, and process benefit payments from employees off work, when needed.
21. Maintain Grievances.
22. Coordinate the benefits and/or pension after the death of an employee.
23. Assist with creations of policies and procedures.
24. Designs company policies that reinforce diversity in the workplace, addresses all kinds of harassment, and protection and inclusion of minority groups.
25. Fosters an environment of respectful communication and cooperation between all employees.
26. Encourages teamwork and employee participation, permitting the representation of all groups and employee perspectives.
27. Encourages work/life balance through flexible work schedules to accommodate employees’ varying needs.
28. Trains hiring managers and other staff on how to select, manage, and retain diverse employees.
29. Researches, recommends, and executes creative strategies to foster the organizations diversity goals.
30. Reviews current practices and policies, assessing and analyzing the extent to which they support or hinder the company’s diversity goals.
31. Collects and analyzes statistical data to evaluate the company’s population in accordance with diversity standards and goals.
32. Drafts recruiting and hiring strategies to attract applicants from diverse backgrounds.
33. Identifies external trends and recognizes best practices which will increase diversity and inclusion among the workforce.
34. Develops and/or acquires training and development to aid diversity and retention initiatives.
35. Maintains knowledge of current diversity-related issues, legislation, and best practices.
OTHER JOB FUNCTIONS:
1. Must attend Human Resources seminars onsite or virtual.
2. Assist the HR Assistants, and/or HR Director when necessary.
3. Document retention.
4. Must report to work on a regular and timely basis and have exceptional attendance.
5. Performs other incidental duties as may be required.
REQUIREMENTS:
Knowledge - Graduation from college with an associate degree or technical school training with emphasis on Human Resources. Must have at least five years of related experience. Experience may be considered in lieu of advanced education or training. Must possess extensive knowledge of employment laws, policies, and procedures. Must have demonstrated interpersonal skills and the ability to communicate effectively with the public and co-workers. Must be extremely detail oriented and proficient in operating office equipment including Microsoft Office, HRIS database, and other office software and equipment. Ability to enter data and complete documents with virtually little to no errors. Excellent grammar, spelling, and punctuation skills are required. Ability to exhibit a high level of confidentiality and reliability. Ability to take initiative in completion of tasks.
Mental Effort - Requires ability to handle numerous activities at one time. Must be able to work with no supervision and possess excellent organizational skills.
Physical - May be required to lift or push 25 lbs., set up equipment/materials at events, and be able to store office materials overhead. Requires the ability to sit or stand for long periods.
Audible/Visual Demands - Requires ability to hear telephone and directions given, and visually perform essential functions for satisfactory job performance. Ability to view visual display terminal for extended periods.
Miscellaneous - Must be able to maintain confidential information. Must be safety conscious and avoid accidents if possible.
The preceding description is intended to describe the general content, identify the essential functions, and set forth the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. EEO/AA and drug free.