What are the responsibilities and job description for the Accounts Payable Specialist position at ADP Workforce Now?
Your Benefits
SES offers eligible employees comprehensive benefits packaging including:
- Medical, Dental, Vision Insurance
- Free Life and AD&D Insurance
- 401K with 4% Company Match
- Paid Time Off -First Year!
- Paid Holidays
Position Summary
The Accounts Payable Specialist will work in a team environment to process vendor invoices timely and accurately so that the transactions are recorded properly. This role is vital to the internal operations of the organization.
Essential duties and responsibilities
- Review, process, and ensure accuracy and completeness of invoices in a timely manner to meet daily goals
- Review vendor statements and follow-up on all open issues with vendor for additional invoice copies if necessary
- Field vendor questions, research paperwork, check voucher status, and work with the vendor to resolve the issue amicably.
- Create and maintain vendor files.
- Support the Purchase Order system, ensuring that open POs are followed up and any issues addressed.
- Enter per diem daily and reconcile the balance between NetSuite and Comdata systems.
- Perform other duties as assigned.
Education and Experience
Required
- Strong attention to detail, effective time and workload management skills
- Exceptional communication, interpersonal and high level organizational skills
- Strong problem-solving skills, knowledge of basic accounting principles, and experience developing documentation and researching/resolving issues
Preferred
- Ability to work independently, manage time lines and deliverables, and multi-task effectively
- Prior experience working in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
Competencies
- Attention to Detail
- Team Player
- Organized
Job Demands and Work Environment
- Frequent walking, standing, and sitting for extended periods.
- Occasional lifting and moving of equipment up to 10 lbs.
- Ability to work in industrial environments, including exposure to loud noise, heavy machinery, and potential environmental hazards.
- Use of Personal Protective Equipment (PPE) as required.
- Ability to manage multiple priorities under deadlines, analyze operational challenges, and make high-stakes decisions.
- Strong problem-solving skills and ability to adapt to rapidly changing environments
- Travel required, including overnight stays as needed
Please note this Job Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. The position will also undertake other responsibilities and duties that may be assigned by SES from time to time.
SES is an Equal Opportunity Employer and complies with all federal, state, and local employment laws, including the Americans with Disabilities Act (ADA). Reasonable accommodations will be made for qualified individuals with disabilities to perform essential job functions.
SES provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under federal, state, or local laws.
This job description is not a contract of employment. Employment is at-will and may be terminated at any time with or without cause.