Controller

Description

At Adopt-A-Family of the Palm Beaches, we believe every family deserves stability, dignity, and the opportunity to thrive. For more than four decades, we’ve worked to strengthen our community by providing housing, support, and hope to families experiencing or at risk of homelessness. When you join our team, you become part of a mission-driven organization that shows up every day to help families build brighter, more secure futures.

Our Culture & Values

At Adopt-A-Family of the Palm Beaches, our culture is rooted in compassion, dignity, and an unwavering belief in the potential of every family we serve. We show up each day with purpose — to provide stability, hope, and opportunity to families experiencing or at risk of homelessness — and we support one another with the same care we extend to our community.

We value collaboration and teamwork, knowing that meaningful change happens when people work together. Our staff bring diverse perspectives, talents, and lived experiences, and we honor that diversity as a source of strength. We foster an environment where every voice is respected, ideas are welcomed, and learning is continuous.

Integrity guides our decisions, accountability shapes our actions, and empathy fuels our mission. Whether we are working directly with families, supporting programs behind the scenes, or strengthening partnerships across the community, we lead with heart and professionalism. When you join our team, you become part of a supportive, mission-driven organization that believes in lifting families up — and lifting each other up along the way.

POSITION TITLE: Controller

POSITION SUMMARY:

Reporting directly to the Chief Financial & Operations Officer (CFOO), the Controller serves as the senior leader responsible for the accuracy and strategic value of the organization’s financial operations.  The role provides oversite of accounting, financial reporting, compliance, internal controls, and team leadership. The Controller ensures that financial systems and processes support organizational goals, enable data driven decision making, and meet all regulatory, audit and funder requirements.  

ESSENTIAL FUNCTIONS:

Leadership, Management, & Organizational Development

• Provide strategic leadership to the finance function, ensuring operational excellence, accountability and a high-performing team culture. 
• Define and communicate clear departmental roles, responsibilities, and performance expectations aligned with organizational priorities. 
• Delegate oversight responsibilities to develop staff capacity and strengthen succession pathways within the finance team. 
• Foster a culture of continuous improvement, collaboration, and innovation;  provide coaching, mentorship, and structured feedback to support professional growth. 
• Cultivate a collaborative environment that encourages cross-functional learning, innovation, and shared success
• Partner with HR to identify and develop high-potential talent and support long-term workforce planning. 
• Model a growth-oriented leadership mindset through ongoing professional development, executive education, and industry engagement. 
• Regularly assess personal leadership style and effectiveness through feedback, coaching and self-reflection
• Communicate with clarity, transparency, and empathy to build trust and alignment across all levels of the organization. 

Financial Close, Reporting & Strategic Analysis

• Lead and own month-end close process, ensuring timely and accurate completion by the 10th business day of each month; including billing, grant reconciliations, journal entries, and financial statement preparation
• Oversee analysis of monthly balance sheet activity; guide staff in investigating and resolving significant variances 
• Review agency-wide and program-level Statement of Activities providing meaningful variance analysis and insights for leadership
• Present monthly and quarterly financial results to the Finance Committee and Board of Directors; meet regularly with the CFOO and Board Treasurer to review financial performance, discuss risks, and support strategic decision-making.
• Oversee maintenance of fixed asset records including additions, disposals and depreciation schedules 
• Review and approve key bank and balance sheet reconciliations
• Prepare cash flow projection, financial forecasts and scenario analysis to support strategic planning
• Conduct cost allocation analysis and identify opportunities to optimize spending and redirect resources to mission-critical services
• Ensure timely, accurate and relevant financial reporting to the CFOO, CEO, Board Of Directors, funding partners, and federal and state regulatory agencies 

Financial Operations, Compliance & Organizational Support 

• Provides oversite of Accounts Payable and Accounts Receivable functions including, but not limited to, check runs, ACH payment processing and gift card distribution
• Maintain full oversight of the general ledger ensuring accuracy, completeness and compliance with GAAP
• Review and approve journal entries, cash receipts and bank reconciliations prepared by accounting staff 
• Oversee the monthly Accounts Receivables Aging review and ensure timely submission to the CFOO 
• Oversee preparation, reconciliation, and review of monthly grant reimbursement billings and expenditures; ensure accuracy and compliance prior to CFOO and CEO approval
• Ensure adherence to grant requirements, including allowable costs, documentation standards, and proper general ledger segregation. 
• Prepare grant budgets, financial reports, and funder audits. 
• Review Grants Register and its reconciliation to the general ledger, prepared by accounting team
• Provide oversight of special events reconciliation between accounting and fundraising system
• Support financial operations during the annual gala and other major events. 
• Oversee payroll processing and collaborate with the HR Director to ensure accuracy, compliance and timely approvals 
• Partner with the CFOO in developing and managing the agency’s annual operating budget and program budgets
• Support grant audits, financial statement audits, and preparations of IRS Form 990
• Lead ongoing cost allocation analysis to ensure accurate implementation across departments 
• Respond to strategic financial requests and special projects assigned by the CFOO

Training and Development

• Actively participate in all agency staff meetings, team meetings and collaborative projects to support organizational goals and build professional skills
• Seek and incorporate coaching and feedback to support continuous professional development.
• Demonstrate accountability by understanding and fulfilling defined responsibilities and performance expectations 
• Pursue and commit to opportunities to expand technical and leadership skills though training, certifications, and cross functional learning. 

Requirements

QUALIFICATIONS 

Education & Certification

• Bachelor’s degree in Finance or Accounting 
• Certified Public Accounting (CPA) licensure 

Experience

• Minimum of eight (8) years’ experience in accounting and three (3) years’ experience supervising staff
• Expertise in accounting principles and practices, financial markets and banking
• Strong expertise in financial statements and financial reporting

Technical Proficiency 

• Proficient in Microsoft Office Suite including Word, Excel (intermediate – advanced), Outlook and SharePoint 
• Skilled in specialized accounting software (experience with MIP and Ramp a plus)
• Ability to learn and master multiple software applications quickly

Communications

• Excellent written and oral communication skills
• Ability to establish and maintain effective working relationships
• Ability to communicate financial information clearly across teams

Professional Initiative

• Ability to maintain confidentiality, integrity and dependability
• Strong attention to detail and accuracy
• Excellent organization and analytical skills
• Ability to handle multiple assignments, prioritize tasks, and meet deadlines
• Adaptability to change and evolving responsibilities

Working Conditions

• Work is performed in standard office environment
• Hybrid work schedule eligibility may be considered following a 90-day probationary period and subject to supervisor approval
• Position involves prolonged periods of computer use and sedentary work sitting at a computer

Physical Requirements

• Prolonged periods of sitting
• Able to bend, stoop, kneel, and lift over your head
• Able to lift a minimum of 25 pounds

Direct Reports

• One or more Accounting/Finance Team Members 

Work environment/schedule 

•  Standard office hours are 9:00 AM to 6:00 PM, with some flexibility based on operational needs. 

Compensation:  $100,000–$120,000 annually, depending on experience. 

OUR BENEFITS PACKAGE:

At Adopt-A-Family of the Palm Beaches, we believe that taking care of our team allows them to take care of the community we serve. We offer a strong, comprehensive benefits package designed to support the well-being, stability, and growth of every employee. Our benefits include:

• Health, Dental, and Vision Insurance 
• Generous Paid Time Off, including vacation, sick leave, and paid holidays
• Retirement Plan Options with employer match (if applicable)
• Employee Assistance Program (EAP) for confidential counseling and support
• Professional Development Opportunities to help you grow in your career
• Flexible Work Schedules for eligible positions
• Mileage or Travel Reimbursement for approved work-related travel
• Additional wellness, recognition, or mission-specific perks depending on role

Adopt-A-Family of the Palm Beaches is an Equal Opportunity Employer committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Employment with Adopt-A-Family of the Palm Beaches is at-will. This means that either the employee or the organization may end the employment relationship at any time and for any lawful reason.

All offers of employment are contingent upon the successful completion of required background screenings. This may include verification of employment and education history, reference checks, criminal background checks and a review of credit history as permitted by appliable law. Certain positions within our organization require a Florida Level II Background Check, including fingerprinting and screening through state and federal databases, in accordance with Florida Statute 435.04. All screenings are conducted in accordance with federal, state, and local regulations, and results are kept strictly confidential. Applicants who do not meet the screening requirements may be disqualified from employment.

https://info.flclearinghouse.com/ 

By applying, you affirm that all information provided is true, complete, and accurate. Any false, misleading, or omitted information may result in disqualification from consideration or termination of employment.

Adopt-A-Family of the Palm Beaches maintains a drug-free workplace. Candidates may be required to complete pre-employment drug testing in accordance with applicable laws and organizational policy.

Salary : $100,000 - $120,000