Employee Benefits Specialist       

BEGINNING DATE: ASAP

SALARY: Grade 35

APPLICATION:

IN-DISTRICT: Letter of interest through School Spring - Applicant Tracking.

OUT-OF-DISTRICT: Complete application through the School Spring - Applicant Tracking

APPLICATION DEADLINE: UNTIL FILLED

QUALIFICATIONS:

Applicant must be highly qualified, which requires one of the following and a complete application in file to be eligible for the position:

• Graduation from high school or equivalent.
• One year of responsible and varied clerical or secretarial work, including public contact responsibilities or any combination of training, education, and/or experience which could likely provide the required knowledge and ability.
• Verifiable work and character references.

JOB GOAL:

Under direction of the Deputy Superintendent and HR Coordinator, assists in the administration of employee insurance benefits and reporting of claims.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process New Hire paperwork for insurances and payroll.
• Meets with employees for the completion and change of paperwork, regarding, benefits, FMLA, Workers’ compensation, resignation/retirement.
• Assists in Administration benefit plans, files required forms and communicates benefits to employees.
• Enrolls employees in insurance programs and benefit plans.
• Manages employee FMLA system/paperwork.
• Distributes employee benefits enrollment and change forms to payroll for review and processing.
• Conduct information meetings for employees concerning payroll and benefits.
• Processes Open/Switch enrollment paperwork for all DPS employees.
• Provides assistance to employees regarding retirement and collaborates with payroll to process retirement paperwork for employees.
• Processes employee exit forms and surveys.
• Reports new hire and terminated employees to BIS, supplemental insurance.
• Maintains District Volunteer applications and files
• Processes employee and volunteer background checks.
• Ensure compliance with Federal and State posters regarding FMLA.
• Process Workers Compensation claims, reports to OSHA, student accident reports, accident claims.
• Prepare invoices for insurance premiums due by employees.
• Fill out insurance claims/forms for employees for long-term disability, life claims, AFLAC.
• Work with Finance to update employee insurance and benefits information, as well as leave due to FMLA or Workers' Compensation.
• Assists with the preparation of reports.
• Bilingual efforts as needed, if possible.
• Performs related duties as required.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job.  This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment.  The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

KNOWLEDGE OF:

• Assigned work in payroll and benefits administration.
• Operation of computers and payroll related software programs.
• Payroll and benefits administration, principles and procedures.
  Modern office equipment including PC and related software.
• District policies, procedures and operations
• Specific duties in and functions of the Human Resources department.
• Preparing letters, documents and reports.
• Modern office procedures, equipment and practices.
• Filing systems.
• Advanced secretarial administrative methods.
• Basic record keeping and filing techniques.
• Correct English usage, grammar, spelling punctuation and vocabulary.
• Telephone techniques and etiquette.
• Interpersonal skills.
• Advanced clerical methods and procedures.
• District organization and operations.

ABILITY TO:

• Operate benefits related software programs.
• File required claims and other forms on time and accurately.
• Maintain records and prepare reports.
• Make arithmetic calculations quickly and accurately.
• Establish and maintain effective working relationships with others.
• Perform clerical duties such as filing, duplication and maintaining records.
• Interact with the public and staff in a friendly and professional manner.
• Speak clearly and distinctly.
• Understand and follow oral and written directions.
• Meet schedules and timelines.
• Prepare reports, letters and other documents.
• Maintain files and records and retrieve information.
• Work cooperatively with others.
• Maintain confidentiality.
• Schedule and coordinate meetings.
• Communicate effectively both orally and in writing.
• Perform the specific duties of an assigned function.

EDUCATION AND EXPERIENCE:

• Graduation from high school or equivalent.
• One year of responsible and varied clerical or secretarial work, including public contact responsibilities or any combination of training, education, and/or experience which could likely provide the required knowledge and ability.
• Verifiable work and character references.

LANGUAGE SKILLS:

• Ability to read and interpret documents such as rules, instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.

REASONING ABILITY:

• Ability to apply common sense understanding to carry out instructions.
• Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS:
None required.

Machines, Tools, and Equipment

Must know how to properly operate, or be willing to learn to operate, multi-media equipment including current technology as needed. (Various machines and equipment including but not limited to computer, iPad, printer, scanner, fax, and copier.)

Safety and Health

Knowledge of universal hygiene precaution (blood borne pathogens, body fluids, etc.)

Worker Traits and Aptitudes

• Ability to understand and follow oral and written instructions.
• Motor coordination required: eyes, hands, and finger coordination when operating machines and equipment essential to the job.
• Manual and finger dexterity required for operating machines and equipment precisely.
• Adaptability to perform required tasks in a complex office operation with multiple demands from several sources.

Physical Requirements

• Walking, standing, sitting, bending, kneeling and squatting, climbing stairs, speaking and listening, reaching with hands and arms, having full mobility of fingers/hands to finger, handle or feel, close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus, carrying, lifting, and moving up to 25 pounds and/or moving light furniture may be required.
• Reasonable (ADA) accommodations may be made to enable individuals with disabilities to perform the essential functions if mutually agreed on and if those accommodations do not create an undue hardship upon the district.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress.
• Work with frequent interruptions.
• Occasional travel may be required.
• Occasional, prolonged and/or irregular working hours.

Work Environment

Must be able to work within various degrees of noise and temperature.  Interruptions of work are routine.  Flexibility and patience are required.  Must be self-motivated and able to complete job assignments without direct supervision.  After-hour work may be required.  May make site visits as needed.  May work under stressful conditions on occasion.

THE DEMING PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, NATIONAL ORIGIN, RELIGION, AGE, SEX, MARITAL STATUS, OR HANDICAP IN COMPLIANCE WITH FEDERAL AND STATE LAWS

Updated March 2026