Accounts Payable Coordinator

Accounts Payable Coordinator Job Posting 

Position Summary

The Accounts Payable Coordinator is responsible for overseeing all aspects of the accounts payable function, including invoice processing, financial reporting, and regulatory compliance for the Anchor Bay School District. This role ensures timely and accurate processing of payments in accordance with district policies, negotiated agreements, and applicable federal and state regulations.

The Accounts Payable Coordinator maintains accurate vendor records, monitors budget expenditures, and supports financial integrity through detailed recordkeeping and reconciliation. This position also assists with annual financial audits and ensures compliance with reporting requirements.

In addition, the Accounts Payable Coordinator provides responsive, high-quality customer service to district staff and administrators, serving as a reliable resource for accounts payable inquiries and financial processes.

Certification Requirements and Qualifications

• Minimum of an Associate’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent job experience in School Business Office Payroll functions.
• Five (5) years of related job experience required; preference given to candidates with experience in a Michigan Public School Business Office.
• Proficiency in AS400 and Microsoft Office applications (Excel, Word, PowerPoint, etc.).
• Experience with governmental fund accounting rules and regulations, including financial reporting, recording transactions, and maintaining general ledgers.
• Demonstrated success collaborating with all staff classifications in performing job duties.
• Ability to successfully pass a background check.
• Successful completion of a basic skills test and computer proficiency test.
• Such alternatives to the above qualifications as the administration may find appropriate and acceptable.

Required Skills

• Ability to work cooperatively and professionally with colleagues, administrators, and staff.
• Strong commitment to providing exceptional customer service.
• Effective oral and written communication skills.
• Ability to work independently with accuracy and exercise sound judgment.
• Capacity to manage multiple tasks in a fast-paced environment with accuracy and attention to detail.
• Ability to verify bank accounts and complete related banking transactions.
• Competence in collaborating with auditors and administrators to provide accurate and timely information.
• Ability to identify and report potential over-expenditure of Board funds.
• Strong organizational, analytical, and problem-solving skills.
• Demonstrates initiative and adaptability when assigned multiple responsibilities.
• High degree of efficiency, accuracy, and accountability.

Essential Duties and Responsibilities
(These duties are illustrative and not intended to be all-inclusive. Other duties may be assigned.)

• Accurately enter and maintain accounts payable data within the district’s financial system (AS400) in a timely manner.
• Review, verify, and process invoices for authorized vendors, ensuring proper documentation and compliance with district policies.
• Prepare, verify, and distribute payments, including checks and electronic disbursements, across various district funds.
• Maintain organized and accurate records of paid and unpaid invoices, purchase orders, and related financial documentation.
• Respond promptly and professionally to expenditure-related inquiries from district administrators.
• Research and prepare payment history reports and supporting documentation as requested.
• Address vendor inquiries regarding invoice status and payment timelines, ensuring effective communication and resolution.
• Process employee reimbursements in accordance with district policies and established procedures.
• Maintain accurate and up-to-date W-9 documentation for all vendors.
• Prepare and process annual 1099 forms in compliance with IRS reporting requirements.
• Assist with the annual financial audit by compiling documentation and responding to auditor requests.
• Support the tracking, recording, and reconciliation of fixed assets.
• Administer district referee (Ref Pay) payments in accordance with established guidelines.
• Support the implementation and onboarding of new financial systems, including the district’s credit card platform.
• Assist with monthly sales tax calculations and reporting requirements.
• Perform additional duties and responsibilities as assigned by administration to support departmental and district operations.

 Compensation and Benefits

• Salary in accordance with the Anchor Bay School District – Administrative Contract, Association of Supervisors and Coordinators.
  • Competitive compensation fringe benefits package as outlined in the collective bargaining agreement.

Terms of Employment

• Full-time, 12-month position.
• Regular work schedule: Monday through Friday, 8:00 a.m. – 4:30 p.m.
• Salary, benefits, and working conditions as established by the Anchor Bay School District and the Teamsters Association of Supervisors and Coordinators collective bargaining agreement.
• Employment is contingent upon successful completion of required background checks and administrative approvals. 

Evaluation

Performance will be evaluated annually by the Director of Business Services or designee in accordance with district policy and administrative procedures.

Anchor Bay School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.