25-26 SY District Office Receptionist

District Office Receptionist

BEGINNING DATE: 25/26 SY

SALARY SCHEDULE: GRADE 22 / STEP 1

TERMS OF EMPLOYMENT: 240

APPLICATION:

IN-DISTRICT: Letter of interest through Applicant Tracking website

OUT-OF DISTRICT: Complete an application through the Applicant Tracking website

APPLICATION DEADLINE: Until filled

JOB SUMMARY:

Under general supervision, directs calls and visitors to appropriate departments and staff; serves as receptionist__greets and receives visitors providing routine information to students, faculty, parents, and the public; provides general clerical support to HR Administrators.

QUALIFICATIONS:

•  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

•  The requirements listed below are representative of the knowledge, skill, and/or ability required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greets public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or directing them to appropriate personnel.

• Answers multiline telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.

• Maintains boardroom and conference room calendars, including setting up boardroom for events with assistance from the Facilities department.

• Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of resolving inquiry and/or forwarding to appropriate parties.

• Assists the HR department with the hiring process by helping applicant’s complete applications, paperwork and setting up appointments, as well as other tasks pertaining to the hiring process.  

• Distributes US mail, incoming materials and packages, supplies, messages, etc. for the purpose of disseminating materials to appropriate parties.

• Performs record keeping and clerical functions (e.g. update databases, standardized report generation, prepare mailers, filing, etc.) for the purpose of supporting the HR Department.
• Helps manage different HR systems such as Applicant Tracking, Vector Training and Info finder.

• Assists with taking pictures and printing district badges for employees and other staff.
• Keeps an updated list of ancillary staff working at school sites and other departments, as well as updated staff lists of central offices, schools and other departments.
• Assist employees and new applicants with the use of the kiosks in the front office.
• Maintains front office space and ensures it is clean, welcoming and well organized.  
• Organizes special events for Central Office as directed by Administration.

• Performs other duties as assigned.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

KNOWLEDGE OF:

District policies, procedures and operations. Basic record keeping and filing techniques. Correct English usage, grammar, spelling, punctuation, and vocabulary. Telephone techniques and etiquette. Computer and software operation. District organization and operations. Modern office and clerical practices and procedures. Public contact techniques. Department operations and policies. Interpersonal skills.

ABILITY TO:

Operate office equipment, including a computer (keyboarding at 45 WPM), copier, and calculator. Understand and follow oral and written directions. Apply appropriate office procedures, rules, and methods. Communicate effectively both orally and in writing in English (and Spanish, preferred). Interact with the public and staff in a friendly and professional manner, including speaking clearly and distinctly. Operate office equipment. Understand and carry out oral and written directions. Establish and maintain cooperative working relationships.

EDUCATION AND EXPERIENCE:

Graduation from high school or equivalent. One year of responsible and varied clerical or secretarial work, including public contact responsibilities or any combination of training, education, and/or experience which could likely provide the required knowledge and ability. Verifiable work and character references.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating, maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS:

None required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is required to stand, walk, and reach with hands and arms. The employee must lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in inside environmental conditions. The employee frequently works with a video display terminal for prolonged periods. The noise level in the work environment is usually moderate.

Revised November 2025