25-26 SY Assistant Director of Operations

Title:  Assistant Director of Operations 

Reports to:  Director of Facilities 
Work Year:  240 Days 
Salary: Administrative 

JOB SUMMARY 

The Assistant Director of Operations supports the Director of Facilities in planning, organizing, and supervising district-wide operational programs, including facilities maintenance, technology infrastructure, and capital projects. This position ensures that all operational functions—including maintenance, technology systems, safety, and construction—run efficiently, effectively, and in full compliance with district policies and state and federal regulations. The Assistant Director promotes safe, secure, and productive learning and working environments for students and staff. This role serves as acting Director in their absence. 

ESSENTIAL DUTIES AND RESPONSIBILITIES, including but not limited to: 

Operational Leadership & Oversight 

• Assist the Director of Facilities in managing daily operations across Facilities, Maintenance, Technology, and Construction departments. 

• Coordinate with district and site administrators to ensure operational goals align with instructional priorities. 

• Maintain compliance with state and federal regulations, including PSFA and PSCOC requirements. 

• Supervise and evaluate assigned staff, providing coaching, professional development, and performance feedback. 

• Serve as a liaison between departments such as Technology, Transportation, Finance, and Safety to ensure integrated district operations. 

Facilities & Maintenance 

• Assist with the inspection of district facilities and grounds regularly to identify maintenance needs, safety issues, and cleanliness standards. 

• Assist in overseeing preventive maintenance programs, work order systems, and custodial performance. 

• Assist in developing and maintaining the District’s Facilities and Grounds Plan. 

• Assist in the coordination of asset management, including equipment maintenance, inventory, and disposal processes. 

Construction & Capital Projects 

• Support the preparation and submission of annual capital improvement plans and PSCOC funding applications. 

• Assist with the monitoring of all construction projects for progress, quality, and compliance with contracts and design specifications. 

• Act as a liaison between the District, architects, contractors, and state agencies regarding design, scheduling, and standards. 

• Review construction plans, RFPs, and bid proposals for accuracy and compliance. 

• Provide regular updates on project milestones to the Superintendent or designee. 

Technology & Systems Support 

• Collaborate with the Technology Department to ensure reliable, secure, and scalable network and system operations. 

• Promote technology integration and customer service within all operational departments. 

• Assist with district-wide IT planning, budgeting, and implementation of hardware and software systems. 

• Support information systems security and data management practices. 

Budgeting & Resource Management 

• Assist with the preparation, administration, and monitoring of operational budgets. 

• Authorize purchases and contracts within budgetary limits and district policy. 

• Maintain accurate records, reports, and documentation related to operations, funding, and compliance. 

Other Responsibilities 

• Respond to emergencies and after-hours calls as needed. 

• Participate in district committees and meetings as assigned. 

• Promote ethical conduct, confidentiality, and effective communication in all interactions. 

• Perform other duties as assigned by the Director of Operations or Superintendent. 

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Knowledge of facility management, maintenance, and construction practices, including PSFA standards. 

• Understanding of technology systems, including network management, security, and software applications. 

• Knowledge of federal, state, and local safety and compliance regulations. 

• Strong leadership, organizational, and project management skills. 

• Ability to manage multiple projects and priorities under tight deadlines. 

• Excellent communication, collaboration, and customer service skills. 

• Ability to analyze complex operational issues and develop practical solutions. 

• Proficiency in word processing, spreadsheets, databases, and project management software. 

LANGUAGE SKILLS:  

Ability to read, analyze and interpret general education periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from administrators and staff.  Bilingual preferred. 

MINIMIM QUALIFICATIONS: 

• Education: Bachelor’s degree in Facilities Management, Operations Management, Construction, Engineering, Technology, or related field preferred. 

• Experience: Five (5) years of progressively responsible experience in operations, facilities, or technology management; experience in school or public-sector environments preferred. 

• Licensure: Valid New Mexico Driver’s License required.  

• Preferred: Experience with PSFA/PSCOC processes, capital improvement planning, and school-based construction projects. State License in related field(s). 

PHYSICAL/MENTAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the employee is required to use hands to finger, handle, or feel and talk or hear.   

• The employee is frequently required to sit.   

• The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance.   

• The employee must occasionally lift and/or move up to 50 lbs.   

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.  The information required for this job will be documented in a computer.  Computer assisted presentations will also be made as a regular part of the job. 

• Maintain emotional control under stress. 

WORK ENVIRONMENT: 

Work is performed in both office and field environments, including construction sites and active school facilities. The position requires flexibility to respond to emergencies, after-hours issues, and site visits throughout the district. 

EVALUATION 

The performance of this job will be evaluated in accordance with the provisions of the Board of Education’s policy on the evaluation of administrative personnel. 

Note: This is?not?an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job.? This job description is not a contract of employment, or a promise or guarantee of any specific terms or conditions of employment.? The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable. 

THE DEMING PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, NATIONAL ORIGIN, RELIGION, AGE, SEX, MARITAL STATUS, OR HANDICAP IN COMPLIANCE WITH FEDERAL AND STATE LAWS

NOVEMBER 2025