What are the responsibilities and job description for the Substitute - Secretary position at Administration Office?
TERMS OF EMPLOYMENT
Substitute Salary Schedule
Substitute Secretaries are limited to working 600 hours per school year.
Position Posting:
Performs general secretarial and receptionist duties using established and defined methods, practices and procedures. This is an on-call, substitute position, and candidates should be available to work on short notice. Flexibility in scheduling is essential.
GENERAL QUALIFICATIONS
- High school diploma or G.E.D. equivalent.
- One (1) year of clerical experience or any combination of education and experience, which provides the applicant with the knowledge, skills, and abilities required to perform the job.
- Must have the ability to relate in a positive way with supervisory staff, students and parents.
- Must have the ability to communicate effectively both orally and in writing.
- Good attendance and punctuality is required.
- Bilingual preferred.
JOB SPECIFIC QUALIFICATIONS
- Knowledge of office practices, procedures and equipment.
- Ability to operate standard office equipment such as multi-line phone, computer, 10-Key, and photocopier.
- Ability to work with a high degree of accuracy and attention to detail to meet deadlines.
- Ability to understand and execute verbal and written instructions, policies, and procedures.
- Ability to maintain confidentiality of sensitive information.
- Ability to complete tasks in a timely manner.
- Ability to work in a fast paced environment with many interruptions while completing tasks with a high degree of accuracy.
JOB DUTIES AND RESPONSIBILITIES
- Greet and assist visitors, students, and staff in a friendly and professional manner.
- Provide information and guidance to parents, students, and staff members as needed.
- Collaborate with teachers and other school staff to support daily operations.
- Relay messages and information accurately and promptly.
- Provide support to the building or department administrator as needed.
- Provide back-up assistance to other secretaries as needed.
- Perform receptionist duties by answering the phone and providing assistance to staff and the public.
- Maintain and update databases and spreadsheets.
- Type correspondence, bulletins, agendas, reports, and newsletters.
- Prepare, maintain and file detailed records such as daily attendance reports, and other student reports using office equipment such as listed above.
- Work with online attendance program; notifies parents by telephone when students are absent from school. Accurately report/distribute truancy information.
- Generate and distribute standardized reports and letters.
- Sort and distribute mail and district information.
- Assist students as directed.
- Address children’s health problems, accidents, etc.
- May maintain and monitor student immunization records.
- Be available on short notice to fill in for regular secretarial staff members.
- Adapt quickly to varying office environments and systems.
- Maintain excellent attendance; ensuring that all jobs accepted are worked and ample time is provided if it is necessary to cancel an assignment.
- Other duties as assigned.
NOTICE OF NONDISCRIMINATION
The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX, Affirmative Action, and Equal Opportunity officer, Michelle Musso, 1620 S Pioneer Way, Moses Lake, WA 98837, (509) 766-2650, mmusso@mlsd161.org; OR Section 504/ADA Coordinator, Samantha Burgess, 1620 S Pioneer Way, Moses Lake, WA 98837, (509) 766- 2670, sburgess@mlsd161.org