Grants Accounting Specialist

Grants Accounting Specialist

About Lynn Public Schools
Lynn is a vibrant, seaside urban community located just north of Boston. The city is known for its contemporary public art, historic architecture, thriving downtown cultural district, and abundant public parks, including the scenic Lynn Shore Reservation and the expansive Lynn Woods Reservation. Reflecting the city’s international character, Lynn Public Schools is a linguistically and culturally rich community, with 60% of our students speaking two or more languages. Lynn Public Schools proudly serves approximately 17,000 students across 29 school sites within a diverse and dynamic educational landscape. Our district includes:

• 1 Early Childhood Center
• 17 Elementary Schools
• 1 Public Separate Day School 
• 3 Middle Schools
• 2 Comprehensive High Schools
• 1 Vocational High School
• 1 Early College High School
• 1 STEAM Academy (Grades 6-12)
• 1 Alternative Education Academy (Grades 9-12)
• 1 TOGETHER Educating and Advancing Multi-Disabled Students Academy (PreK-12)

The Lynn Public School's Vision and Core Values Drawing upon the strength of our community, our families, our students, and our partners, we commit to fulfilling the intellectual, physical, and social-emotional potential of all our students. We work together so our students learn to thrive, advance, and impact the greater community and the world.

LPS is committed to our Core Values: Inclusiveness Shared Responsibility Collaborative Relationships High Expectations Inspiring Life-Long Learning Lynn Public Schools is dedicated to the goal of strengthening an environment and school culture that honors and celebrates diversity and responds effectively to the social-emotional experiences of every student and family.

Position Summary

Under the general supervision of the Grants Director, the Grants Accounting Specialist performs a variety of functions to assist with maintaining internal financial controls for all district grants, establishing, and maintaining financial records, analyzing financial activities and providing administrative support.

QUALIFICATIONS

• Associate’s Degree in Accounting, Business or related field or 3 years of proven payroll, grant, and/or accounting office experience for a large employer required.
• Strong analytical skills and high level of attention to detail required.
• Time management and organizational ability required.
• Excellent oral and written communication skills required.
• Experience with Microsoft Office Suite and advanced Excel required.
• Ability to work independently or as part of a team in a fast-paced environment and to handle multiple tasks concurrently.

PERFORMANCE RESPONSIBILITIES

• Track and reconcile salaries and stipends for all grant accounts.
• Coordinate with the Grants Director, Grants Manager and Payroll Manager to correct payroll discrepancies. Prepare V&Ms, Journal Entries and prepare supporting documentation to correct payroll issues. 
• In coordination with the Grants Manager, prepare, disseminate, and track Time & Effort Reports (semi-annual) for federally funded grant staff.
• In coordination with the Grants Director, prepare payroll reports for DESE End of Year Financial Report, including supporting information for Journal Entries.
• Assist the Grants Director in preparing staffing lists for Title I Comparability.
• In coordination with the Grants Director and Grants Manager, verify compliance with prevailing wage laws prior to approving payments to vendors, including obtaining supporting documentation, such as certified payroll reports, for all construction contracts.
• Assist in the preparation of information and resource documentation for audits.
• Assist with the preparation of reports, as requested.
• Attend meetings, as requested.
• Other duties may be assigned, as needed.

TERMS OF EMPLOYMENT:

HOURS:    Regular hours; 7:45-3:45 M-Th; 7:45-2:45 Friday

                 Summer and school vacation hours; 7:45-2:45 M-Th; 7:45-12:45 Friday

Salary:  $68,000 to $74,000 annually.

Grant funded position.

BENEFITS:  The City of Lynn offers comprehensive and competitive health and dental benefits; Harvard Pilgrim PPO/HMO, Altus Dental High/Low, and Vision.  Life Insurance, Flexible Spending Plan (FSA) as well as Short Term Disability and Long Term Disability are available on a voluntary basis. 

An offer of employment is contingent upon successful completion of a pre-employment physical, including a drug test, National fingerprint-based Criminal Background Check (NCBC), and Criminal Offender Record Information (CORI). 

All MUST be completed PRIOR to the start of employment.

Non-Discrimination Policy 

It is the policy of the Lynn Public Schools not to unlawfully discriminate on the basis of sex, sexual orientation, gender identity, sex stereotypes, sex characteristics, marital status, familial status, pregnancy or pregnancy-related conditions, race, color, national origin, creed/religion, ethnicity, ancestry, age, genetic information, active military/veteran status, mental or physical disability, special need, proficiency in the English language or academic achievement or any other consideration made unlawful by any federal, state or local laws or regulations, including Title VI and VII of Civil Rights Act of 1964, Title IX of the 1972 Amendments to the Civil Rights Act, Section 504 of the Rehabilitation Act of 1973, The Age Discrimination in Employment Act, and M.G.L. Ch. 76:5, M.G.L., Ch.151, if and as applicable. Race, when referenced in any policy of the Lynn Public Schools, whether or not specified, shall include traits historically associated with race, including, but not limited to, hair texture, hair type, hair length and protective hairstyles.

Salary : $68,000 - $74,000