Administrative Assistant, PsyD Clinical Training

The Clinical Training Administrative Assistant provides critical administrative, clerical, and operational support to the PsyD Clinical Training team. This role is essential to maintaining accurate and confidential student training records, supporting students and faculty with clinical training systems, and ensuring compliance with institutional and accreditation requirements. The Administrative Assistant must demonstrate excellent organizational skills, attention to detail, discretion in handling sensitive information, and the ability to manage multiple competing priorities in a fast-paced environment.

Essential Duties and Responsibilities 

Database Management:

• Maintain and update practicum training databases across multiple software systems (APT, Time2Track, Canvas) to ensure accuracy and reliability.

• Develop and maintain digitized filing systems and tracking mechanisms for all PsyD clinical training milestones and activities.

Student Support:

• Serve as the first point of contact for PsyD students regarding clinical training systems and related issues.

• Provide troubleshooting assistance and guidance for APT, Time2Track, and Canvas platforms.

• Track clinical hours, forms submission, and approval deadlines; proactively follow up with students and escalate as needed.

Records and Compliance:

• Organize, verify, and maintain confidential student and alumni clinical training records, supporting licensure verification and record requests.

• Assist in gathering data required for the APA Annual Report Online (ARO) and accreditation site visits.

Communication and Scheduling:

• Communicate important updates, deadlines, and announcements regarding clinical training requirements and events to students and faculty.

• Assist with organizing logistics for clinical training-related meetings, including room reservations, agendas, reminders, and minutes.

Other Duties as Assigned:

• Actively participate in Program and University events.

• Support and advance the mission, vision, and values of Adler University.

• Ensure adherence to FERPA and confidentiality requirements in all tasks.

Education and Experience 

Required:

• High School Diploma or equivalent.

• Minimum 3 years of administrative support experience, preferably in a higher education, healthcare, or clinical training environment.

Preferred:

• Associate’s or Bachelor’s degree in Business Administration, Higher Education, Psychology, or a related field.

• Experience working with databases, student information systems, or licensure documentation processes.

• Familiarity with clinical training management systems (APT, Time2Track, Canvas).

Compensation Range: $45,000.00-$55,000.00

Universal Core Behaviors:

Communication:

• Effectively expresses oneself in all oral and written communications.
• Exhibits good listening and comprehension skills.
• Keeps others informed, as well as responds, in a timely manner.
• Demonstrates match between words and actions.
• Responds with tact, diplomacy, respect and composure when dealing with others.
• Promotes the spirit and essence of the School’s Vision, Mission, Values and Key Strategies through both verbal and written communication.

Teamwork and Collaboration:

• Cooperates with others toward the achievement of common goals.
• Seeks consensus and win-win solutions to problems and conflicts.
• Contributes actively and participates fully in team initiatives.
• Puts success of the team above own interests.
• Builds and maintains constructive work relationships.

Responsive to Change:

• Supports changes in the work environment.
• Displays a proactive, problem-solving approach toward work.
• Committed to life-long learning by continuously increasing skills, knowledge and effectiveness.
• Actively seeks and initiates creative and innovative solutions.
• Exercises sound, accurate and informed independent judgment when needed.

Quality-Driven and Accountable:

• Results-oriented and committed to quality through continuous process improvement.
• Eliminates ineffective activities and closes performance gaps.
• Anticipates and responds to customer needs.
• Monitors own performance, accept responsibility for actions and actively seeks feedback.
• Meets deadlines and completes projects and activities in professional, timely manner.
• Seeks opportunities to increase productivity and/or reduce costs while maintaining highest quality standards (fiscally responsible).

Support of Vision, Mission, Values, Key Strategies:

• Supports and models the School’s Values of: social interest, compassion, justice, respect for the individual, honors diversity and difference, intellectual rigor, optimism and collaboration.
• Articulates the School’s Vision, Mission, and Key Strategies in a way to educate others.
• Demonstrates active commitment in advancing the School’s Vision, Mission and Key Strategies.
• Exhibits personal integrity, honesty, zeal and compassion.
• Aligns work processes to advance the School’s strategic plan and key strategies.

Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.

Salary : $45,000 - $55,000