What are the responsibilities and job description for the Administrative Assistant position at Adirondack Mechanical Services?
Summary
This position is primarily responsible for supporting company operations for Adirondack Mechanical Services, LLC and Adirondack Fabrication Services, LLC by maintaining office systems and performing general administrative tasks.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Answer incoming phone calls, greet visitors, and monitor general email inbox
- Maintain office supplies inventory and ensure lobby area is presentable
- Distribute incoming mail and packages, send outgoing mail
- Generate and track POs to subcontractors and suppliers
- Post customer checks and ACH payments
- Schedule meetings, training events, company parties, and lodging
- Coordinate maintenance of office equipment and company mobile devices
- Assist with MSHA and DOT training/documentation
- Handle company social media marketing efforts
- Run errands as required to post office, bank, or retail stores
- Act as backup for Accounting Specialist as needed
- Assist with implementation of company AI initiatives
Core Competencies
- Organizational Skills
- Attention to Detail
- Customer Focus
- Communication Skills
Computer Skills
To perform this job successfully, an individual should have a working knowledge of Microsoft Office and Adobe Acrobat.
Required Education and Experience
High School Diploma or GED; minimum one (1) year of experience in an administrative office or customer service role.
Schedule: Monday - Friday 7am - 3:30pm
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $50,000 - $55,000