What are the responsibilities and job description for the HR Specialist position at Aderant?
Aderant is a global industry leading software company providing comprehensive business management solutions for law firms and other professional services organizations with a mission to help them run a better business. We are motivated by a collective desire to drive the legal industry to the forefront of innovation. With over 2,500 clients around the world, including 95 of the top AmLaw 100 firms, we are changing the outside perception of the legal sphere; where there was once resistance to modernization, we are creating a culture that embraces new ideas and technology.
At Aderant, the “A” is more than just a letter. It is a representation of how we fulfill our foundational purpose, serving our clients. It embodies our core values and reminds us that to achieve success, every day must start with the “A”. We bring the “A” to life by fostering a culture of innovation, collaboration, and personal growth. We encourage our diverse teams to bring their whole selves to work – ideas, experience, and passion – to drive our mission forward.
Our people are our strength.
Role Description
The Part-Time HR Specialist provides critical support to the HR team by ensuring accurate data management, timely processing of employee transactions, and effective communication with employees and managers. This role works heavily within Workday and UKG to maintain employee records and assist with processes such as new hire setup, job changes, compensation updates, and leave of absence administration. The ideal candidate is detail-oriented, highly organized, and comfortable managing confidential information while delivering excellent service.
Responsibilities
HR Systems & Data Management
Required:
At Aderant, the “A” is more than just a letter. It is a representation of how we fulfill our foundational purpose, serving our clients. It embodies our core values and reminds us that to achieve success, every day must start with the “A”. We bring the “A” to life by fostering a culture of innovation, collaboration, and personal growth. We encourage our diverse teams to bring their whole selves to work – ideas, experience, and passion – to drive our mission forward.
Our people are our strength.
Role Description
The Part-Time HR Specialist provides critical support to the HR team by ensuring accurate data management, timely processing of employee transactions, and effective communication with employees and managers. This role works heavily within Workday and UKG to maintain employee records and assist with processes such as new hire setup, job changes, compensation updates, and leave of absence administration. The ideal candidate is detail-oriented, highly organized, and comfortable managing confidential information while delivering excellent service.
Responsibilities
HR Systems & Data Management
- Enter, audit, and maintain employee data in Workday and UKG, ensuring accuracy and data integrity across all HR records.
- Process employee status changes, new hires, terminations, compensation adjustments, and organizational updates.
- Run standard and ad hoc reports to support HR, payroll, and leadership needs.
- Support system troubleshooting, testing, and documentation of HR processes.
- Assist in administering employee leaves of absence (FMLA, parental leave, medical leave, personal leave, etc.)
- Communicate with employees regarding LOA processes, documentation requirements, return-to-work logistics, and available benefits.
- Partner with third-party leave administrators or insurance carriers, if applicable, to ensure accurate coordination.
- Maintain confidential leave files and ensure compliance with company policy and federal/state regulations.
- Support HR inbox management by responding to routine employee inquiries in a timely and professional manner.
- Assist with onboarding tasks such as system setup, background checks, and preparation of new hire communications.
- Provide administrative support for employee relations, performance management, and policy updates as needed.
- Ensure compliance with internal control procedures and audit requirements.
- Draft clear and professional employee communications, including policy updates, process guides, FAQs, and email announcements.
- Support internal HR initiatives by developing templates, reminders, newsletter content, and other engagement materials.
- Communicate complex HR or leave information in a way that is approachable and easy to understand.
Required:
- Experience using Workday and/or UKG (UltiPro) for HR data entry and transactions.
- 1–3 years of HR experience, preferably in HR operations, HRIS, or benefits/leave administration.
- Strong attention to detail with excellent data accuracy.
- Exceptional written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.
- Strong organizational skills and ability to manage multiple priorities.
- Experience supporting leave of absence administration and understanding of FMLA and state leave regulations.
- Experience working in a dispersed or hybrid workforce environment.
- Intermediate Excel/Google Sheets skills (VLOOKUPs, pivot tables, data cleanup).
- Customer service mindset
- Problem-solving and analytical thinking
- Process improvement orientation
- Collaboration and cross-functional communication
- Adaptability and willingness to learn new systems and processes