Active Adult & Special Events Coordinator

Job Summary

Under the direction and supervision of the Senior Manager of Marketing and Communications, the Active Adult & Special Events Coordinator supports the planning, organization, and delivery of programs and services for adults ages 50 and special events for the community. This position provides high-quality customer service, assists with program logistics, community engagement and helps create a welcoming and engaging environment for all participants. The role requires strong interpersonal skills, reliability, and a passion for working with active adults. Flexible schedule that may include mornings, afternoons, and occasional weekend events. Hours will vary based on program needs.

Work Hours: Variable depending on programming needs. Typical core schedule of up to 29 hours per week, often requiring evenings and weekends.

Compensation: $20 - $24/hour DOQ

Classification: Non-Exempt Extended Part-Time, IMRF Pensions Eligible

Essential Duties & Responsibilities

• Assist in planning, coordinating, and implementing active adult programs, classes, trips, and special events.
• Support day-of event operations including setup, check-in, hospitality, and cleanup.
• Provide friendly, professional customer service to participants, caregivers, volunteers, instructors, and sponsors.
• Help prepare program materials, schedules, promotional flyers, and communication pieces.
• Assist with maintaining participant records, attendance, registrations, and reports.
• Communicate programs updates, concerns, or participant feedback to supervisors.
• Drive the 14-passenger bus or provide support on day trips, outings, and off-site programs.
• Monitor program spaces to ensure safety, cleanliness, and proper equipment setup.
• Follow all park district policies, safety standards, and emergency procedures.
• Perform all other duties as assigned.

Required Qualifications

• High school diploma or equivalent required
• Prior experience working with active adults, recreation programs, or customer service preferred.
• Basic computer skills with Microsoft Office experience
• CPR/First Aid certification or willingness to obtain within 6 months of hire.

BENEFITS:

As an extended part time Addison Park District employee, eligible employees receive a comprehensive benefits package including:

• 8 days of paid vacation time annually
• 9 days of paid sick time annually which carryover year to year.
• 3 paid personal days per year.
• 9 paid holidays per year and 4 paid floating holidays
• Pension plan through IMRF.
• Federal Public Service Loan Forgiveness Program eligibility.
• Recreation Programming Benefits