File Clerk

Job title: File and Scanning Support

Location: Victoria, TX

Type: 3-4 week contract

Hours: 8:00-5:00-In-office

Pay: $20-$22 per hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Position Summary

The File and Scanning Clerk is responsible for maintaining organized, accurate, and accessible company records. This position will handle scanning, filing, document organization, data entry, and general administrative support while ensuring documents are properly stored and maintained in accordance with company procedures.

Essential Duties and Responsibilities

• Scan and electronically upload documents into the appropriate filing or document management system.
• Organize, label, and maintain electronic and physical files.
• Verify scanned documents are complete, legible, and properly assigned to the appropriate file.
• Prepare documents for scanning, including sorting, removing staples, and organizing paperwork.
• Maintain accurate filing systems and ensure documents can be easily located when needed.
• File and retrieve physical documents as requested by staff and management.
• Perform routine data entry and update records as needed.
• Review documents for missing information and bring discrepancies to the appropriate employee's attention.
• Maintain confidentiality of sensitive company and employee information.
• Assist with copying, printing, shredding, and other general administrative tasks.
• Follow established procedures for document retention, storage, and destruction.
• Assist other departments with administrative projects as needed.
• Maintain a clean and organized work area.

Qualifications

• High school diploma or equivalent required.
• Previous filing, scanning, records, or administrative experience preferred.
• Strong attention to detail and accuracy.
• Basic computer skills and proficiency with Microsoft Office.
• Ability to organize and prioritize a high volume of documents.
• Ability to work independently and complete repetitive tasks efficiently.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Reliable, dependable, and willing to assist with a variety of administrative duties.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to stand, bend, lift, and move boxes or files as needed.
• Ability to lift and carry documents and file boxes weighing up to approximately 25 pounds.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.