Administrative Assistant

Job Title: Administrative & Operations Assistant

Location (city, state): San Francisco, CA

Industry: Professional Services / Venture Capital Support

Pay: $95,000 – $120,000 annual salary

Benefits: The position is eligible for medical, dental, vision, and 401(k).

About our client:

Addison Group is partnering with our client, a well-established and fast-paced professional services firm, to hire an Administrative & Operations Assistant. This is an excellent opportunity for someone who enjoys a dynamic role, thrives in a collaborative environment, and is looking for long-term career growth within a respected organization.

Job Description:

The Administrative & Operations Assistant will provide essential support to senior leadership and oversee various office operations. This person will play a key role in maintaining an efficient, organized, and engaging workplace while assisting with upcoming office relocation efforts. The ideal candidate is a self-starter who’s comfortable taking initiative, adapting to change, and juggling multiple priorities with a positive, team-oriented mindset.

Key Responsibilities:

• Provide executive and administrative support including calendar management, travel coordination, and expense processing.
• Support and coordinate logistics for an upcoming office move.
• Manage daily office operations including mail distribution, supply inventory, and IT service ticket submissions.
• Assist with scheduling meetings, coordinating interviews, and preparing materials for leadership.
• Maintain a welcoming and professional office environment while fostering team communication.
• Take on ad hoc projects and administrative tasks as needed.

Qualifications:

Required:

• 3 years of relevant administrative or operational support experience.
• Bachelor’s degree.
• Strong written and verbal communication skills.
• Excellent organization, time management, and problem-solving abilities.
• Experience in a high-touch, service-oriented environment.

Preferred:

• Experience in professional services, corporate, or hospitality settings.
• Exposure to office relocations or facilities coordination.
• Payroll or administrative systems experience a plus.

Additional Details:

• Schedule: Hybrid (4 days in-office, 1 day remote).
• Hours: 8:30 AM – 5:00 PM (some flexibility required).
• Start Date: December 2025
• Reporting To: Senior HR & Operations leader.

Perks:

• Hybrid work schedule.
• Clear pathways for growth in Executive Support, Operations, or HR functions.
• Supportive, collaborative team culture.
• Annual discretionary performance bonus.
• Exposure to a dynamic and evolving organization.