Accounts Payable Specialist

Position: Accounts Payable Specialist

Role: Direct Hire

Location: San Antonio, TX - fully in office

Pay Range: $22-24/hr

Position Overview:

We are seeking an experienced Accounts Payable professional to support a fast-paced accounting team. This role is responsible for processing a high volume of invoices while maintaining accuracy, meeting deadlines, and effectively prioritizing multiple tasks throughout the day. The ideal candidate thrives in a busy environment and can quickly shift between responsibilities without sacrificing attention to detail.

Key Responsibilities:

• Process approximately 300–400 vendor invoices each week in a timely and accurate manner.
• Review, verify, and code invoices according to established accounting procedures.
• Perform both 2-way and 3-way matching to ensure invoice accuracy before payment.
• Research and resolve invoice discrepancies by working with vendors and internal departments.
• Respond to vendor inquiries regarding invoices, payments, and account status.
• Reconcile vendor statements and investigate outstanding or past-due invoices.
• Monitor outstanding checks, research payment issues, and coordinate reissuance when needed.
• Organize and maintain invoice documentation and supporting records.
• Assist with annual vendor 1099 reporting by gathering required documentation and ensuring accurate records.
• Support the preparation of annual unclaimed property reporting.
• Collaborate with cross-functional teams to resolve payment and invoice-related issues.

Required Qualifications:

• Minimum of 3 years of Accounts Payable experience.
• Experience processing high volumes of invoices in a fast-paced environment.
• Strong understanding of 2-way and 3-way matching.
• Experience working within an ERP system (experience beyond QuickBooks required).
• Proven ability to communicate professionally with vendors and internal stakeholders.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.