AP & Accounting Manager

Position Summary:

A client of ours is seeking an experienced AP & Accounting Manager to oversee the end-to-end accounts payable function and support accounting operations across a growing portfolio of properties and entities.

This role will manage invoice processing, payment cycles, vendor relationships, and AP staff within Yardi Voyager, ensuring accurate, timely, and well-controlled payables across multiple properties and entities.

The AP & Accounting Manager will work closely with property managers, asset managers, and the accounting team to maintain strong cash management practices and accurate, audit-ready financial records. This position will also assist with month-end close activities, including journal entries, reconciliations, and other accounting functions necessary to ensure timely and accurate financial reporting.

Key Responsibilities:

• Oversee the full accounts payable cycle across multiple properties and entities, including invoice receipt, coding, approval routing, PO matching, and payment processing in Yardi Voyager.
• Manage weekly and ad hoc payment runs, including checks, ACH, and wires, ensuring payments are released according to property-level cash availability and approval requirements.
• Oversee utility invoice processing and recurring payment schedules across the portfolio.
• During monthly close, ensure AP aging reconciles to the balance sheet and recurring expenses are accurately reflected in the P&L.
• Conduct daily reviews of expense-related items during month-end close to identify and resolve missing, duplicated, or out-of-period expenses prior to Controller review.
• Partner with property accountants during month-end close on accrued liabilities and AP-related account reconciliations.
• Serve as a primary point of contact for property management teams and ownership regarding payment status, vendor inquiries, and other AP-related requests.
• Maintain and enforce AP internal controls, including approval thresholds, segregation of duties, and duplicate payment prevention.
• Reconcile vendor statements, resolve payment discrepancies, and respond to vendor inquiries in a timely and professional manner.
• Supervise, train, and evaluate AP clerks/coordinators while managing workload distribution and processing deadlines.
• Support internal and external audits by providing AP documentation, reconciliations, and process walkthroughs as needed.
• Identify and implement process improvements and Yardi workflow efficiencies to streamline AP operations as the portfolio grows.
• Assist the Controller and accounting team with month-end close activities, including journal entries and reconciliations.
• Assist the Controller and CFO with cash and revenue forecasts and other ad hoc financial analysis.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field, or an equivalent combination of education and experience.
• 5 years of accounts payable or full-cycle accounting experience, including at least 2 years in a supervisory or management capacity.
• Experience in real estate or property management accounting strongly preferred, particularly in multi-entity or multi-property environments.
• Hands-on experience with Yardi Voyager strongly preferred.
• Strong proficiency in Microsoft Excel, including pivot tables, lookups, and reconciliations.
• Solid understanding of AP internal controls, GL coding, and accrual-basis accounting.
• Excellent organizational skills with the ability to manage high transaction volumes and competing deadlines.
• Strong written and verbal communication skills with the ability to work effectively with vendors, property management teams, accounting professionals, and ownership.

Preferred Skills:

• Experience with Yardi PayScan or a similar invoice imaging/workflow automation platform.
• Familiarity with 1099 filing requirements and year-end vendor reporting.
• Experience supporting portfolios with multiple ownership entities.
• Experience with investor reporting requirements.
• Experience identifying and implementing accounting process improvements.
• Strong analytical and problem-solving skills.
• Ability to work independently while collaborating effectively across accounting and operations teams.