Legal Admin Assistant - commercial litigation

Downtown San Diego, CA
Commercial Business Defense | Civil Litigation

Our downtown San Diego law firm is seeking an experienced Litigation Administrative Assistant to join our collaborative and high‑performing legal team. This is an excellent opportunity for a seasoned litigation professional who enjoys providing high‑level support in complex commercial, civil, and defense litigation matters while working in a dynamic and supportive environment.

The Litigation Administrative Assistant plays a vital role in supporting attorneys and paralegals throughout all phases of litigation. This position requires a proactive, detail‑oriented professional who thrives in a fast‑paced law firm setting and takes ownership of their work.

• Manage attorneys' calendars, including scheduling deadlines, court dates, depositions, mediations, and client meetings
• Prepare, revise, proofread, and finalize correspondence, pleadings, and other legal documents
• Perform state and federal electronic filing (e‑filing) in multiple courts and jurisdictions
• Assist attorneys through all phases of litigation, including trial preparation and attendance (preferred)
• Make travel arrangements and process monthly expense reports
• Communicate professionally with clients, court personnel, and opposing counsel
• Run conflict checks and open new client and matter engagements
• Maintain and organize electronic files and document management systems
• Set up billing requirements, assist with billing and client invoices, and maintain updated contact information
• Provide additional administrative and clerical support as needed
  
  

• Minimum of four (4) years of recent litigation experience in a law firm environment
• Strong experience with state and federal e‑filing (required)
• Solid knowledge of commercial business defense and civil litigation
• Proven ability to manage multiple priorities under tight deadlines
• Strong writing, communication, and interpersonal skills
• Proficiency with Microsoft Office Suite
• Experience with document management systems, docketing systems, and billing or time‑entry software is highly preferred
• Self‑starter with a collaborative mindset and a high level of professionalism
  
  

• Practice Area: Commercial Business Defense / Civil Litigation
• Schedule: Full‑time, 40 hours per week
  • Monday-Friday, 8:30 a.m. - 5:00 p.m. (30‑minute lunch)
    
    

• Salary Range: $70,000 - $95,000 annually (commensurate with experience)
• Eligibility for merit‑based raises
• Comprehensive benefits package, including healthcare, retirement plans, and paid time off
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.