SUM - Campus Summer School Health Clerk

JOB TITLE: Front Office Staff FLSA STATUS: Exempt
REPORTS TO: Assistant Superintendent PAY GRADE: CL 10
LOCATION: Various sites DAYS: Please see below
JOB ID & DATE: SUM-02 |January, 2024


JOB PURPOSE SUMMARY
To perform a variety of secretarial, clerical and administrative duties in support of the operation of the school and in support of the principal, staff, students and parents.


SUMMER SCHOOL POSITION DATES

Important Dates:

• Approximately 40 hours of work between date of hire and June 4th to hire and plan for the summer school program and attend training dates TBD.
• Student Start Date: Tuesday, June 4
• Student End Date: Thursday, June 27
  • Mondays through Thursdays
  • Elementary from 8:00-12:00
  • Secondary from 8:45-12:45
• No School: June 19 (paid)
• Celebration of Learning for Students and Families: Thursday, June 27 during summer school hours hosted at each site

REQUIREMENTS

Education Level Details
High School Diploma or GED

Specialized courses in secretarial skills, business, bookkeeping, accounting, office management and computers.

License / Certification Required

Valid driver's license Preferred
First Aid and CPR Certification

Work Experience Required

At least two years of experience in office management
Two years of school office experience preferred

Other Skills and Abilities Required
Demonstrated broad knowledge of major educational business office equipment
Ability to use personal computer and software to develop spreadsheets, and word processing
Ability to meet established deadlines
Strong communication skills, both orally and written
Ability to interact with top level officials and all staff with tact, courtesy and diplomacy
Ability to follow complex oral and written instructions
Effective communication and interpersonal skills
Bilingual Preferred

KEY FUNCTIONS, ESSENTIAL DUTIES AND RESPONSIBILITIES

General

• Answer phones, take and route messages and respond to inquiries directed to the Principal or school office.
• Greet parents, students, staff and visitors and direct them as needed.
• Compose, type and/or edit letters, memorandums, spreadsheets, reports and/or other written correspondence.
• Act as a liaison between Principal and others by responding to, advising, or making recommendations for and directing parents, students and staff regarding policies, procedures and confidential and/or sensitive issues.
• Monitor and coordinate incoming information and problems. Often requires problem solving and decision making in the absence of the Principal
• Coordinate and/or complete special projects and/or functions as assigned.
• Sort and screen mail and memos for the Principal and staff as needed.
• Records and Fiscal Management
• Administer minor first aid to sick and injured students and staff.
• Prepare accident and medication incident reports and contact parents or guardians in accordance with established health office policy.
• Maintain current health and immunization records ensuring immunization compliance. Maintain all health-related records including screenings, office visits, athletic physicals, and Medicaid billing.
• Support staff to meet the health and safety needs of all students and implement all components of student health care plans.
• Administer medication to students according to District and state guidelines. Maintain records and counts on medication distributed.
• Set up vision/hearing/dental screenings and notify parents. Assist with all screenings.
• Communicate health needs of students to appropriate staff as necessary, while preserving the confidentiality and dignity of all students.
• Make referrals to the school nurse as needed and follow the clinical direction of the school nurse (under the supervision of the Principal).
• Follow mandatory reporting requirements for cases of suspected child abuse.
• Maintain school/student files, records and database(s).
• Manages school financial transactions, including managing budgets and accounts, collecting student fees and fines, reporting financial data, preparing invoices for payment, processing and monitoring purchase orders, reconciling purchasing cards, etc.
• Monitor, prepare and submit time and attendance staff leaves.
• Assess inventory and re-stock clinic supplies.

Other

• Assist in the campus office as needed.
• Participates in training sessions, faculty meetings, and special events, as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Perform other job-related duties as assigned by the campus principal or designee.

SUPERVISORY RESPONSIBILITIES
None

PHYSICAL REQUIREMENTS/WORKING CONDITIONS
Environment: The work environment characteristics and physical demands described here are
representative of those an employee encounters while performing the essential functions of this job. Reasonable Accommodations may be made to enable individuals with disabilities to perform the
essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. Ability
to work from a remote location.

Movement: The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying; work related items weighing less than 40 pounds, such as books, papers and presentation materials.

Physical: The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required
by this job include close vision, color vision, and the ability to adjust focus. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds.

Location: Work is performed in classrooms, offices, work stations and meeting rooms. May work
prolonged or irregular hours and must be able to maintain control under stress. The position requires travel to various campuses, district meeting sites and conferences/meetings in and out of state. The position may require the employee to work some evenings and weekends.
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.