Deputy Court Clerk -- Civil Support

The Ada County Clerk’s Office, proudly named one of Idaho’s Best Places to Work multiple years in a row, is driven by a passion for public service and building trust in government. Our culture is rooted in kindness, joy, innovation, transparency, and a focus on what matters most: our customers and each other. If you have both the heart and the drive to serve the public, we’d love to meet you.

The Ada County Clerk’s Office is a great place to work! Within Ada County, there are more than 2000 employees dedicated to enhancing our community’s quality of life. Within the Clerk’s Office there about 200 employees and this is an exciting opportunity to join a team that’s making a real impact every day. 

Why Work With Us?

 We offer a competitive Total Rewards package that adds approximately 40% to your base salary, including:

• Comprehensive medical, dental, and vision coverage
• Generous vacation and sick leave starting day one
• 11 paid holidays each year
• One of the nation’s top state retirement systems (11.96% employer contribution)
• 457(b) plan with up to 3% county match, plus a 401(k)
• Paid parental leave, life insurance, and wellness programs
• Ongoing training opportunities

What We Do

The Ada County Clerk’s Office serves the community through five divisions: Court Clerks, Recorders, Auditors, Elections, and Community Programs. If you have ever voted, filed court documents, obtained a marriage license, applied for rental assistance or researched how your property tax dollars are spent, you’ve experienced our work firsthand. We do our best each and every day to make sure Ada County citizens have a smooth and efficient experience with our office. 
 
Learn more about Ada County Clerk's Office by visiting our website. Ada County Clerk's Office

REQUIRED: A letter of interest and an updated resume must be submitted with your application to be considered for any Clerk’s Office positions.

POSITION GENERAL SUMMARY:
Performs clerical and support functions related to the court system. Work is performed under well established guidelines set forth by Idaho Code and requires a high degree of accuracy and attention to detail. A Civil Support Deputy Court Clerk will be trained in File and Serve, Odyssey and Customer Service Phone Support.   They are responsible for monitoring the online File and Serve database and processing confidential documents.  Odyssey is a web-based computer system that manages our court cases.   Civil Support Clerks are responsible for processing new and consecutive filings, scheduling hearings, implementing court policies and procedures and phone support assisting parties and the legal community with questions and concerns.

DISTINGUISHING FEATURES OF THE CLASS:
A Deputy Court Clerk in Civil Support generally performs key clerical functions that are sometime recurring in nature and can be narrow in scope.  At times, however, a support clerk will be tasked with more complex clerical tasks which will require the clerk to have a broad knowledge. of the court system in order to perform these more complex functions of the job.  A Civil Support Deputy Court Clerk could be trained in the duties of any of the following three (3) Work areas: Small Claims Unit, Child Protection/Adoption Unit, and/or the General Civil Unit.

• General Civil Unit: performs work duties associated with Magistrate and District civil cases, Name change cases, Evictions, Prisoner civil Rights and Habeas corpus cases, Post-Conviction cases, Fee waivers, Civil Law suits and other miscellaneous civil cases. Works with in-court clerks and judges, the legal community and the public.  Responsible for customer service support on the phones.

• Small Claims Unit: Performs work duties associated with Small Claims law cases. Runs weekly reports to assist in scheduling all hearings for small claims cases. Works with in court clerk and Judge and the TCA’s Small Claims Mediation team. Responsible for customer service support on the phones. 

• Child Protection/Adoption Unit: Performs work duties associated with child Protection cases, Rule L6 Juvenile cases, Out of Home Placement Cases, Surrogacy Cases, and Adoption/Termination Cases. Works with in court clerks, Judges, Prosecuting Attorney's office, Public Defender's office, CASA, Health and Welfare and the Foster Care Program. Responsible for customer service support on the phones.

• Operates office equipment;
• Researches records requests;
• Sorts, stamps, records and files a wide variety of legal and judicial materials;
• Maintains files and other records;
• Process all types of cases and documents presented to court;
• Reads and routes incoming mail and assembles files and other materials to facilitate reply;
• Explains policies and procedures pursuant to requests of the public attorneys and other officials and departments;
• Creates case files, updates databases;
• Reviews documents presented for compliance to standards;
• Responds to correspondence;
• Handles database management for specific areas of law;
• Sets hearing dates; 
• Processes more sensitive casework. 
• Maintains high level of confidentiality;
• Performs job on-site;
• Arrives punctually and on time for work;
• Maintains a high degree of accuracy and attention to detail.

 

ADDITIONAL FUNCTIONS: 

• Cross train in other areas to perform the work of others for vacations, illness, etc.;
• Performs related functions as required.

• Must have a high school diploma or equivalent;
• Knowledge of legal procedures documents and terminology, (preferred);
• Skill in the operation of computers;
• Ability to understand and follow verbal and written directions;
• Ability to communicate verbally and in writing; 
• Ability to maintain confidentiality;
• Ability to maintain harmonious working relationships with other employees and the public. 

• May be required to lift or move up to 25 pounds;
• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
• Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks.

 

DISCLAIMER:

To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran’s Preference for all County jobs except for those deemed “key positions” in accordance with Title 65, Chapter 5 of Idaho Code.

Salary : $20 - $21