Pretrial Records Coordinator

This job was posted by https://idahoworks.gov : For more information,

please see: https://idahoworks.gov/jobs/2481111

## General Summary

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A Pretrial Records Coordinator performs administrative and support

functions related to the Sheriff\'s Office. Work is performed under

well-established guidelines set forth by State and Federal law. Scope of

work requires a high degree of accuracy, confidentiality, organization,

and attention to detail. This position is located in the Ada County

Sheriff\'s Office, Court Services Bureau.

## Essential Functions

• Operates a central telephone console to receive and route calls;
• Performs intake appointments with defendants new to Pretrial, both
  
  

telephonically and in person;

• Communicates to defendants what they can expect while on Pretrial;
• Assists in appointment scheduling for case managers;
• Reads and routes incoming e-mail;
• Creates and maintains files and other records;
• Updates databases utilized to maintain defendant information;
• Helps the public with inquiries by identifying and resolving
  
  

problems and/or referring to appropriate staff for resolution;

• Drafts official court reports;
• Assists in the review and electronic filing of official court
  
  

reports;

• Is familiar with contracted monitoring vendors and their processes;
• Proficient in the court system, able to research cases, court
  
  

minutes and court orders;

• Explains policies and procedures pursuant to records requests from
  
  

the public, third parties, officials, and other law enforcement

agencies and departments;

• Processes and interprets information using the National Criminal
  
  

Information Center (NCIC) and Idaho Law Enforcement

Telecommunications System (ILETS) databases;

• Enters and maintains information in VINE (Victim Information
  
  

Notification);

• Assists in the daily completion of risk assessments, including
  
  

database research and interviews with defendants inside the jail;

• Assists in coverage of additional Pretrial LERT positions as needed;
• Operates general office equipment, including but not limited to
  
  

printers, scanners, and other general office equipment.

**Additional Functions**

• May cross train in other law enforcement areas;
• May be required to deliver documents and/or evidence to other Ada
  
  

County facilities or Agencies;

• Performs related functions as required.
  
  

## Job Requirements

• Must possess a high school diploma or equivalent;
• Must have a valid and current driver\'s license;
• Knowledge of legal procedures, documents, and terminology preferred;
• Ability to type at least 40 wpm;
• Ability to effectively demonstrate initiative and problem-solving
  
  

skills;

• Ability to understand and follow verbal and written instructions;
• Ability to communicate verbally and in writing;
• Ability to maintain confidentiality;
• Ability to maintain effective working relationships.
  
  

**Other Requirements**

• Must appear before an oral board and complete a polygraph and
  
  

background investigation prior to hire;

• This position has been designated safety sensitive and therefore the
  
  

incumbent is subject to random drug testing.

## Work Environment & Physical Demands

• May be required to lift or move up to 35 pounds;
• May be required to sit or stand for extended periods of time;
• Work is performed in an office environment;
• Work duties and tasks may be performed within the jail envi ronment
  
  

in close contact with inmates and offenders.

• Disclaimer:**\
  
  

To perform this job successfully, an individual must be able to perform

The Essential Functions Satisfactorily With Or Without Reasonable

accommodation. The above statements are intended to describe the general

nature and level of work being assigned to this job. They are not

intended to be construed as an exhaustive list of all responsibilities,

duties and skills required of individuals in the job. This job

description is not an employment agreement and/or an expressed or

implied employment contract. Management has the exclusive right to alter

this job description at any time without notice. Ada County provides

Veteran\'s Preference for all County jobs except for those deemed \"key

positions\" in accordance with Title 65, Chapter 5 of Idaho