Administrative Assistant

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2421107 ## General Summary **Do you meet our minimum hiring standards?**\ **Check**[**here**](https://adacounty.id.gov/sheriff/careers/hiring-standards-disqualifiers/){tabindex="0" target="_blank" rel="noopener" uw-rm-brl="PR" uw-original-href="https://adacounty.id.gov/sheriff/careers/hiring-standards-disqualifiers/" uw-rm-ext-link="" uw-rm-vglnk=""}**before applying.** Works under general supervision to provide technical and responsible administrative assistance for the Jail Services Bureau management team; the incumbent possesses a high level of professionalism and confidentiality. ## Essential Functions

• Coordinates administrative support work with Jail Services management team and works on their behalf;
• Schedules meetings and conference rooms, updates calendars, and creates meeting agendas;
• Composes and edits letters, e-mails, and other correspondence;
• Gathers and disseminates information about jail services, programs and procedures;
• Generates reports and audit documents for jail management review;
• Update and maintain the Jail Staffing board and staff mailboxes ```{=html}
  
  

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• Conducts research and performs searches on computer databases;
• Provides direct support and assistance to the Prison Rape
  
  

Elimination Act (PREA) Coordinator to ensure compliance with federal law;

• Updates and maintains bureau intranet web pages;
• Creates and maintains files according to agency records retention schedule;
• Coordinates, prioritizes, and ensures timely completion of multiple projects; ```{=html}
  
  

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• Provides support in the maintenance of office equipment and business systems;
• Assists in trouble shooting inmate phone and visiting system and works with vendor to resolve issues;
• Prepares for and schedules jail inspections;
• Coordinates access into the Jail facility for inspections and jail tours;
• Collaborates with agency legal department to ensure jail bureau policies and procedures are being communicated;
• Provide high level customer services to public and agency employees.
• Assign and manage staff locker assignments in the JSB locker rooms. **ADDITIONAL FUNCTIONS**
• Assists the Captain and Lieutenants with special projects; ```{=html}
  
  

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• Performs related duties as required. ## Job Requirements
• Must possess a high school diploma or equivalent;
• College course work in law enforcement administration, criminal justice or related discipline preferred;
• One year of previous clerical experience required;
• Skill in delivering customer service;
• Skill in coordinating projects;
• Knowledge of office terminology, practices, procedures and equipment;
• Knowledge of English grammar, spelling, punctuation and formatting;
• Knowledge of personal computers and word processing, spreadsheet and graphics applications;
• Ability to establish and maintain records systems;
• Ability to learn specialized computer applications;
• Ability to handle complaints and problems courteously;
• Ability to review documents for accuracy, completeness, and compliance;
• Ability to compile data and information for reports and compose letters and memoranda;
• Ability to communicate effectively verbally and in writing;
• Ability to maintain confidentiality;
• Ability to follow written and verbal instructions;
• Ability to work independently and as part of a team to accomplish goals;
• Ability to work under own initiative and utilize independent judgement;
• Ability to maintain effective relationships with department staff, other agencies and the public.
• Ability to type documents and correspondence with a high degree of acc uracy. **OTHER REQUIREMENTS**
• Must appear before an oral board and complete a polygraph and background check prior to hire;
• This position has been designated safety sensitive and therefore the incumbent is subject to random drug testing. \ ## Work Environment & Physical Demands
• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
• Requires sitting at a desk for long periods of time, up to 8 hours, and ability to lift up to 20 lbs.; Much of the work is performed in and around the jail