Public Records Coordinator

Location: Sarasota, FL

Pay: $26.99 per hour

Schedule: Full time

Position Type: Long-term temporary assignment (18 months)

Job Summary

Ad-Vance Talent Solutions is seeking a detail-oriented and organized Business Professional I – Public Records Coordinator for an 18-month temporary assignment with a government agency in Sarasota, FL.

This position is responsible for coordinating and processing public records requests, communicating with the public and working closely with county departments to ensure timely and accurate responses in accordance with Florida public records laws.

The ideal candidate will have strong administrative, communication and organizational skills, with the ability to manage multiple requests, maintain accurate records and work independently.

Essential Duties and Responsibilities

• Receive, review, process and track incoming public records requests.
• Communicate professionally with requesters to clarify requests, provide updates and respond to inquiries.
• Assign requests to appropriate county departments and follow up to ensure timely completion.
• Coordinate with county staff to gather information and prepare responses to public records requests.
• Assist in preparing cost estimates and calculating applicable fees for requested records.
• Monitor request progress and maintain accurate documentation throughout the process.
• Transmit completed records to requesters in accordance with established procedures.
• Ensure public records requests are handled in compliance with Florida Sunshine Law, Chapter 119 and county policies.
• Collaborate with county departments to determine costs associated with researching and preparing requested records.
• Maintain confidentiality and professionalism when handling sensitive information.
• Perform additional administrative and related duties as assigned.

Minimum Qualifications

• Associate degree from an accredited college or university with at least three years of related professional experience; OR
• Bachelor's degree from an accredited college or university in communications, public relations, business administration or a related field with at least one year of related experience.
• Strong administrative, organizational and recordkeeping skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple requests, prioritize deadlines and maintain accuracy.
• Proficiency with computers, data entry and office software.
• Ability to work independently while collaborating effectively with multiple departments.
• Strong attention to detail and problem-solving skills.
• Ability to communicate professionally with the public, internal staff and management.

Preferred Qualifications

• Previous experience processing public records requests for a Florida government agency.
• Knowledge of Florida Sunshine Law and Chapter 119, Florida Statutes.
• Experience using JustFOIA public records management software.
• Previous experience in local government, public administration or records management.
• Experience tracking requests, preparing cost estimates and coordinating responses across departments.

Why Join Ad-Vance Talent Solutions?

This is a great opportunity for an administrative professional looking to gain valuable experience in local government while working in a professional, collaborative environment. The position offers competitive hourly pay, a consistent full-time schedule and an 18-month assignment.